About Us

Welcome to our church, with its rich history and vibrant community.

Our church was built in the twelfth century and has witnessed Kingston’s transformation from a small scattered settlement into the bustling, lively town it is today. In the twenty-first century All Saints remains as a place to celebrate and protect this rich heritage.

All Saints continues to adapt to the needs of the community it serves as a site for meeting, celebration and culture, whilst remaining true to its foundation as a place of worship and prayer where all may find a moment’s peace.

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Rev'd Jonathan Wilkes

Team Rector of the Kingston Team

Assistant Priests (Part Time, Non-Stipendary) - Rev'd Sandy Cragg
Rev’d Sandy Cragg

Assistant Priests (Part-time, Non-Stipendary)

Assistant Priests (Part Time, Non-Stipendary) - Rev'd David Bell
Rev'd David Bell

Assistant Priests (Part Time, Non-Stipendary)

Churchwarden - Liz Deller
Liz Deller

Churchwarden

Jennifer Pearce

Churchwarden

Katarina Hardy

PA to the Rector

Kate Kern

Heritage and Learning Officer

Personal Assistant to the Rector
Katarina Hardy (020 8546 5964), Office open Mon – Fri 10am – 4pm

Assistant Priests (Part-time, Non-Stipendary)
Rev’d David Bell

Readers
Peter Hann
Martin Corner

Deputy Churchwardens
Ann Cornick (Pastoral)
Susannah Acland(Children and Families)
Michael Hodgkinson (Community)
Paul Thompson (Premises and Insurance)

PCC Secretary: Isabel Isaacson
Treasurer: Alistair Deller

Learning and Engagement Officer: Pippa Joiner (020 8541 5371)
Safeguarding Officer: Phil Walker
Director of Music: David Condry
Assistant Director of Music and Organist: Matthew O’Malley

All Saints is the church for the historic parish of Kingston that, at one time, stretched from Molesey to Richmond. It has been at the centre of the Town’s life since Kingston grew up around the Royal Estate (Cyngstun) – the current churchyard – with its church at the heart.

The Church’s Tower is the focal point of the Kingston Avenue of tress at Hampton Court and its bell started and finished trading in the market.

Today, All Saints hosts three civic services each year – the Crown Court Service (Marking the start of the Court’s New Year in September), the Mayor Service (to pray for the new Mayor as they start their year in office) and the Remembrance Sunday Service after the public act of remembrance in Memorial Square.

All Saints is part of a Team of Anglican Churches with St John the Evangelist Church and St John the Baptist Church Kingston Vale.

All Saints is also a member of a local ecumenical partnership of churches in the Town centre with Kingston United Reformed Church and John Bunyan Baptist Church.

We are a member of Churches Together in Kingston

All Saints is part of the Diocese of Southwark and the wider Church of England. To find out more:

www.southwark.anglican.org and www.churchofengland.org

NameRoleYear of electionEnd of term of office
Rev Jonathan WilkesTeam RectorEx Officio-
Rev. Sandy CraggNon-stipendary PriestEx Officio-
Rev David BellAssistant PriestEx Officio
Martin CornerReaderEx Officio-
Peter HannReaderEx Officio-
Jennifer PearceChurchwarden20182020
Liz DellerChurchwarden20152019
Isabel IsaacsonSecretary and Deanery Synod Representative20172020
Amanda BullenPCC Member & Parish Safeguarding Officer20172020
Anne PackerGift Aid Secretary20172020
Alastair DellerTreasurer20162019
John DewhurstDeanery Synod Representative20172020
Eithne FrayDeanery Synod Representative20172020
Jeremy JeffreysDeanery Synod Representative20172020
Paul ThompsonDeanery Synod Representative20172020
Julia FiondaPCC Member20162020
Christopher MayoPCC Member20162019
Philip DaviesPCC Member20162019
Mark StaffordPCC Member20172020
Carys GriffithsPCC Member20172020
Samantha TaylorPCC Member20172020
Robert SeekingsPCC Member20172020
Steven GuyPCC Member20182021
Victoria HonePCC Member20182021
Oliver KovacikPCC Member20182021
Beryl WalkerPCC Member20182021

ALL SAINTS CHURCH

ANNUAL REPORT
2018/19

Kingston Team Ministry

Church office: Tel 020 8546 5964 info@allsaintskingston.co.uk
Rector: Rev Jonathan Wilkes Tel: 020 3132 8717
Email jonathan@allsaintskingston.co.uk

All Saints Kingston – called to be generous

Perhaps the central call of the church is to be generous: generous with its time, generous with its people, generous with its faith. The incarnation (Christmas) is a story of God coming to us – listening, adapting, engaging – the resurrection (Easter) one of surrendering to, and sharing in, the worst of our experience in order that we might find a way to redeem it. Gen-erous acts.

In our age of accountability and need for things to be certain the wider church is being tested as to whether it can remain generous enough with what it believes for it to be accessible to all, regardless of gender, sexual orientation or aptitude for faith. At All Saints, we can’t influ-ence how well this challenge is met more widely but we can do our best to ensure that gen-erosity remains the watchword with which we approach our ministry and mission with those we encounter.

This last year has seen many reasons for us to be grateful for the generous way that people have welcomed, listened, sung and rung, taught and played, ministered and served in order that the love which made us in the beginning, and remakes us day by day, is whispered to those we encounter.

Our admiration, respect and gratitude is for them all but we should mention Revd David Bell, who is moving on to minister elsewhere after four fruitful years with us (David, thank you) and, though they will remain among us, Liz Deller and Jennifer Pearce, retiring as Church-wardens, and Alastair Deller handing on the Treasurer’s spreadsheet. Of all our parish jobs these are, perhaps, the most demanding. They have performed them with incredible exper-tise, good humour, commitment and love for which we cannot thank them enough.

Jonathan Wilkes
Rector

The Kingston Team

It’s been another year of gentle connection between our three churches. A service together (this year at All Saints), a trip away (for a much valued pilgrimage to St Albans), chances to share and learn (in Lent) all serviced by our Team Council of Wardens, Readers, Spa’s (Southwark Pastoral Assistant) and Clergy meeting as the year goes by. Within our separate and distinct identities we remain united in our friendship and commitment to each other.

This year we are sadly saying farewell to Rev’d Vicky Maunder who is leaving St John the Evangelist as Vicar to take up a post in the Winchester Diocese. We have much to thank Vicky for, not only in her inspiring leadership at St John’s, but also for the energy, commit-ment and insight she has brought to the wider team. We wish her and all her family every good thing in their new surroundings and our partnership together remains on hand to support St John’s in their period of interregnum.

Praise and thanks are due, too, to all those among our number who work so tirelessly to ena-ble the life of our three churches to continue and to thrive. From clergy to cleaners, choir members to coffee makers, wardens to workers with children and all places in between we have so much to be grateful for. Our gratitude, respect and admiration are due all round.

Jonathan Wilkes
Team Rector

St John the Evangelist
2018 was a significant year for St John the Evangelist. After many years of fundraising we were able to carry out the first phase of our building project. The ugly and failing overhead strip heating and lighting systems were removed and radiators and a wonderful new lighting system were installed. The building is now warm and well-lit and feels spacious and beauti-ful, an inspiring space for worship and community activities. On 25th November we wel-comed the Archdeacon to a joyful service celebrating the completion of the works.
In the autumn we also received the great news that we have been awarded significant fund-ing from the Garfield Weston Anniversary Fund and the City Bridge Trust to carry out a sec-ond phase of building works in 2019. This next phase will provide much improved communi-ty facilities, including toilets, kitchen and improved access into and around the building. God is good!
We began 2018 with a vision morning. From this a number of new initiatives were agreed. We started a weekly Bible study group which first explored Mark’s gospel and then the book of Ruth. We set up a weekly community café, opening the church on Saturday mornings from 10am to 12. We set up a social media group which has developed our on-line presence and an eco-group to work towards an eco-church award.
There was much interest in Carolynne Cotton’s wonderful display about the lives of those men listed on our WW1 memorial which was in the church for Remembrance Sunday and the weeks following.
For a second year we ran some popular children’s activity days over the summer. 12 chil-dren were admitted to receive their First Communion. And towards the end of the year we introduced Diddi Disciples, a new worship resource for our youngest children during our Sun-day services which has proved popular.

Vicky Maunder
Team Vicar

St John the Baptist
I want to begin this report with a thank you. Thank you to all of you who make St John the Baptist such a special place. Your dedication, your donations, and most of all your fellowship. On a Sunday the sharing of the peace is just so important to everyone ensuring that all should be made personally welcome. All those social events which are so much fun because of the community who take part in them are a key feature of our church.

2018 began as it meant to go on with music we had the whole big band in January, followed by Burns super and Tina Turner tribute. Later in the year we had Elvis tribute, fireworks, summer and frost fair and no end of other fun socials. Thank you to all who contribute to these events especially Sue.

In 2018 we also made more space in church for wheelchair users by removing the front two pews and refurbishing the ramp. Other building works completed included the addition of some beautiful new benches in the orchard and then that emergen-cy fix on the heating at the end of the year.

We had two great kids holiday clubs one run by the Korean church and another by Oxygen. We also began most importantly messy church; this is worship for all ages to enjoy together. We began introducing it with a service all together for Mothering Sunday. We had training by Lucy Moore herself which we hosted here at St John’s. We then began afternoon messy churches with harvest in October.

2018 saw a number of baptisms and also for the first time in a number of years a wedding. What a special day with Lucy and Tom.

Monday Club went from strength to strength with a number of fun outings.

Special services this year included a very memorable Remembrance service to mark the ending of WW1 and including the “there but not there” figures as well as per-sonal stories. 2018 Christmas services included a wonderful Nine lessons and Carols and a packed and fun crib service.

St John’s is you the people and you make it the place that it is. In 2018 we have struggled to make the books balance and although we did not make it, due to all your hard work we came closer than we at first feared.

So let us pray for the future of our beautiful church and its special people. That we may continue to be at the heart of our community serving all the people of the par-ish.

Rev’d Mandy Beck
Team Vicar

Churchwardens’ Annual Report 2017-2018
This has been a busy and successful year for All Saints.
Services
Once again we were asked to host the Kingston Episcopal Area Ordination Service which was a very joyful occasion. Our thanks go to the large team of volunteers that helped make this go so smoothly.
Civic services during the year included the Mayoral Service and Crown Court Ser-vice. After the Civic Remembrance Service there was a service of Commemoration and Re-dedication of the East Surrey Gates, the gates having been beautifully re-painted and re-gilded, 100 years after the end of WW1.
All our Christmas services were well attended , including our 2 Crib Services
Ministry team
We have been thankful for the steady leadership of Jonathan and Sandy, support-ed by David Bell, and welcomed Mark Stafford to the team.
This coming year sees a change of Treasurer and Churchwardens.
Staff
We welcomed David Condry as Director of Music and Pippa Joiner as Learning and Engagement Officer.
Thanks go to Isabel Isaacson for her help in the office during holidays and editing the Saints Alive magazine so superbly.
Deputy churchwardens and PCC
The deputies continue to meet monthly. Isabel Isaacson does excellent work as our PCC secretary, and thanks go to Alastair Deller for his diligent work with the financ-es.
Volunteers
We are enormously grateful for all the volunteers, too numerous to mention, who help All Saints to stay open daily, welcome visitors and support daytime and even-ing events. On Sundays our Sacristans, Crucifers and Acolytes, Setting up team, Readers and Intercessors, Chalice Assistants, Sidespeople, Workshop leaders, Cof-fee makers, Bellringers and Flower Arrangers make up the invaluable and loyal teams which keep us going on a regular basis. On other days the Listeners, Ver-gers, Knitters and Embroiderers are all busy making All Saints a welcoming place. Thanks to all.
Thanks to Vikki Hone and Sandy Cragg for their organisation of a wonderful Christmas Tree Festival.
We hosted the winter night shelter on Mondays in February and March and were glad to provide shelter to approximately 10 or so people on those cold nights, helped by several volunteers from our own congregation.
Children
The Little Saints Toddler group continues to thrive under Ann Cornick’s supervision and the Sunday Workshops are well attended.
The Building
Our Quinquennial Inspection took place in March and a programme of works is be-ing carried out in 2019.
We took delivery of our lovely new choir stalls in January 2019 and they greatly en-hance the building.
Our team of handy volunteers, including Iain Nevill and Brian Cornick do excellent work in helping the Churchwardens renovate and repair as needed. Our team of intrepid gardeners, Brian Cornick, Carys Griffiths and Jean Cope keep the church-yard looking attractive and welcoming, whatever the season.
The Churchwardens would like to thank everyone at All Saints for their continued support and encouragement. We are very grateful.
Liz Deller & Jennifer Pearce
Churchwardens

Annual Fabric Inspection

The Churchwardens are required to inspect the church building and the church-yard at least once each year, or to arrange for this to be done on their behalf (The Care of Churches and Ecclesiastical Jurisdiction Measure, 1991). The Churchward-ens are required to present an annual report on the condition of the building to the Church Council. This report is then presented to the Annual Parishioners’ Meeting, with any amendments required by the Church Council (A Handbook for Church-wardens and PCCs, 1997).

The Churchwardens are pleased to be able to report, on the basis of the annual Fabric Inspection and Risk Assessment carried out in February 2019, that the church building is structurally sound, watertight, secure, safe, in good decorative order, clean and tidy, well-lit and heated, and is accessible by wheelchair. The churchyard is judged to be safe and is clean and tidy (thanks in no small part to the continuing work of the Gardening Group) and does not pose any threat to neigh-bouring buildings.
The Quinquennial Inspection has highlighted some work needed on the roof and rainwater drainage systems and this is scheduled to begin this year.
Gas, electricity and lightning conductor safety certificates are all up to date, as is the church’s Public Liability Insurance.
The full report is available from the Churchwardens.

Liz Deller & Jennifer Pearce (Churchwardens); Paul Thompson (Deputy Church-warden)

February 2019

Treasurer’s Report
Financial statements and arrangements to follow.

PCC Report 2019

The All Saints Parochial Church Council met eight times during the year following the 2018 APCM (May 2018-March 2019). There are 15 elected and co-opted mem-bers and 12 ex officio members including the clergy, wardens and Deanery Synod representatives. The average attendance at meetings was 13. The PCC’s regular business includes the monitoring of the Church’s finances, reviewing Church life and events, health and safety issues, including safeguarding, and preparing for forthcoming services and other events. The work of the PCC is greatly assisted by the appointment of sub-committees to look in detail at particular issues: in addition to the Stewardship Planning Group and the environmental sub-committee there is a sub-committee to help support All Saints social media presence and a Finance sub-committee to provide support to the Treasurer in his or her day-to-day work and also a forum in which related issues can be discussed.

Isabel Isaacson

Good Causes 2019

This year we continued to support our chosen good causes.
We were able to give each organisation £1,000. The total amount of £8,000 is made up of £7,000 from Church funds and £1,000 from the successful Christmas Tree Festival.
We have had letters of appreciation from the eight organisations:

Kingston Welcare: ‘will enable us to provide services for young families in King-ston’

Momentum: ‘will help us to support children and their families across Surrey who are faced with the diagnosis of cancer or a life-limiting illness’

Royal National Lifeboat Institution: ‘helping to support our work in making King-ston Riverside a safer place’

Kingston Branch, Samaritans: ‘to continue our vital work in Kingston’

Kingston Churches Action on Homelessness: ‘our work with the homeless in Kingston depends heavily on the support of local churches and schools’

Medecins sans Frontières: ‘helping us to provide medical aid where it is most needed in the world’

Refugee Action Kingston: ‘please extend our gratitude to your congregation, this donation will contribute to our work with refugees and asylum seekers living in Kingston’

World Vision: ‘Your support and prayers are such a blessing, thank you for your generosity. Everyday we bring real hope to vulnerable children in the worlds hard-est places as a sign of God’s unconditional love.’

Jennifer Pearce
8 March 2019

Vergers Report April 2019
The vergers are a friendly and dedicated group of people who have volunteered to welcome visitors into our beautiful church. The café offers a welcome but it is the vergers who have the time to give a personal welcome and offer information.
If you like meeting people it can be a very enjoyable and rewarding occupation. there is plenty of information available and we have a very good short video of the history of the church.
Visitors come in all varieties and for various reasons. Some like a chat , others do their own thing, others are just using the short cut from John Lewis to the Market Place.
Having a verger in church to alert visitors of the desirability of quiet when a week-day service is taking place can be invaluable. We aim to cover from 10am – 4pm every weekday and Bank holidays and Sundays from 12-5.30m . Usually in 2 hour sessions but any help is welcome. So please take the time to consider whether this could be a way you can help as we are struggling to cover every day especially Saturday mornings and Sunday afternoons. Perhaps you could do a Sunday from 4-5.30 pm and stay on for Evensong ?
Most vergers make a commitment for a regular slot but we have “occasional “ ver-gers who fill in when they are available. How about “ shadowing “ a verger to see if you like it?
Rosemary Gout

Christian Aid

The Church has continued to support Christian Aid through fund-raising and in
other ways. Collectors from All Saints raised £1900 in the house-to-house
collections during May’s CA Week, and five-eighths of this was gift aided, adding an extra £300 to the total. Collections at the CA Service held at All Saints, during the week at Kingston railway station, and from a collection tin on the café counter boosted the total by almost £700. Church members also helped to support the Mar-ket Stall at the East Surrey Gates on 19 May, fielded two teams in the Quiz Aid held at the URC in September, and collected for CA while singing carols in Clarence Street in December. We are grateful to everyone for their involvement and contribu-tions

Ian Williamson and Keith Long

Little Saints
The number of families coming to Little Saints continues to grow and at some ses-sions recently there have been over 20 families present. The children come with mothers, fathers, grandparents, nannies or carers and families welcome the fact that Little Saints is a drop-in and they can come for a short while or for the full two hours, and also when it fits in with their other commitments. As the children’s area space usually decreases when Cards for Good Causes is in the church, a new car-pet was bought so it could expand towards the café. This carpet is now incorpo-rated into the area and is fully utilised. A buggy park has also been set up (Thank you, Liz). While I was temporarily out of action Yasko Rousseau looked after the Friday group and Pippa Joiner the Tuesday group and I should like to thank them enormously.

Ann Cornick

All Saints Book Group
There are usually six of us at our meetings on the fourth Sunday of the month in the church. This year we have welcomed several new people to the group. The Church Times choice of books is wide-ranging and the articles about the book choice interesting and illuminating. We find though sometimes that the questions set by the paper are convoluted but we muddle our way through and have some ex-cellent discussions. This year we have particularly enjoyed The Sixteen Trees of the Somme by Lars Mytting. We have also read the classic Precious Bane by Mary Webb and My Name is Asher Lev by Chaim Potok and the recently published The Librarian by Salley Vickers and The Huntingfield Paintress by Pamela Holmes. The latter has us all planning trips to visit Huntingfield Church and wonder at the ceiling painted over seven years by the then vicar’s wife in the 19th century.

Ann Cornick
English Conversation

For a year now we have been holding once a month sessions for people who want to practise their English. We noticed that more people with limited English were coming into the church. When I volunteered with Learn English at Home I realised that it is often very difficult for people from elsewhere to find British born people, other than their teachers, to talk to in English. At our meeting in January we met with people with varying standards of English from 5 or 6 countries. We talk about everything; families, home countries, shopping, Christmas, children, traditions, St David’s Day, recipes and many other topics. We usually meet on the last Friday of the month from 12noon till 2pm. I am very grateful for the help given by my fellow conversationalists, William, Sandy, Barbara and Mike.

Ann Cornick

Annual Safeguarding Report to PCC 2019
The single Church of England safeguarding policy for children, young people and adults is “Promoting a Safer Church” which came in force in 2017. All Saints con-tinues to review its Safeguarding processes in light of this policy to ensure full compliance. This policy must be reviewed and adopted by the PCC annually. The PCC must also adopt the “Reporting of Serious Incidents to the Charity Commis-sion” procedure by 30 May 2019. This means that the PCC need to pass a resolu-tion to delegate the responsibility for preparing Safeguarding Serious Incident re-ports to the DSA and for submitting them to the Diocesan Secretary.
Risk Assessments continue to be carried out annually as well as a Safeguarding audit. As a result of the last safeguarding audit, posters have been added to the back of the church toilets to increase awareness of organisations that can provide support to people in need. DBS checks continue to be recorded electronically on a shared electronic platform that only 4 people have access to. This also records when DBS are due for renewal (they expire after 5 years) to ensure these are re-newed timely. The current groups of volunteers that are DBS checked in the Church are those that volunteer for the Children’s Workshops, Choir Supervisors, Vergers, the person in charge of the Bell Ringers, Churchwardens, the Parish Safeguarding Officers and the Heritage & Learning volunteers. There is also an electronic record of Safeguarding training (which is password protected) to ensure it is recorded who has completed the relevant training and when refreshers are due (every 3 years).
Amanda Bullen
Parish Safeguarding Officer

Heritage Activities
Pippa Joiner started as the Learning and Engagement officer in Septem-ber 2018. She has had a busy six months with the delivery of Heritage ac-tivities and supporting the work of the dedicated team of Volunteer Lead-ers.
Schools activities have been very successful and we welcomed 274 pu-pils in Autumn and Spring terms, running a total of 13 workshops.
We have held 9 family events for ‘Thumbs Up It’s Thursday’ over the school holidays, with over 1,200 participants.
We have lots of exciting plans for 2019. These include launching a new Early Years workshop working in partnership with Story Stalks and run-ning a lecture series programme over the summer.
2019 will also see a ‘pop up shop’ selling a small selection of products that enhance the interpretation and appreciation of All Saints Church and enable people to support us. Pippa will also be assisting with future de-velopment plans to return the Coronation Stone to a place of prominence in the grounds of All Saints.
This work would not be possible without the help of the wonderful volunteers who have supported Pippa on busy event days and with the development work.

Knit for the needy

Once again we are pleased to report that the Knitting Circle continues to flourish. Visitors to the church often express interest in the work and some mention the pos-sibility of introducing a circle in their own churches. Beginners or non-knitters need not hesitate to join us as skilled, experienced knitters are on hand to instruct and explain and our new knitters make steady progress and produce delightful items.

Since the last report we have sent to MALAWI: 36 large blankets & 25 small lap blankets in a variety of colours and patterns and 53 cot blankets. We continue to provide simple T-shirts large, medium and small (45) and hats (72) to suit both girls and boys in different sizes. We have sent: 64 “fish & chip” sets for the new born and very small babies. These babies are called “fish & chip” babies because their mothers are so poor that they have to wrap the babies up in newspaper when they take them home from the hospital. To the afore-mentioned we can add: 7 baby bonnets and 9 pairs of bootees along with 4 large cardigans and 23 little cardigans, 4 hat and jumper sets, 2 shawls and 7 scarves. These blankets and garments pro-vide much needed warmth and comfort particularly during cold nights and winters. Another addition to our range is 26 little teddies (children need cuddly toys). The costs of shipment are very high.

There is also a continual need for traditional English manual carpentry tools so the men can train in this field and have a useful trade which will provide independ-ence for them and their families.

The recently opened centre to train ladies as dressmakers so they have a skill with which to earn their living has been a success and the first group of ladies recently left with their sewing machines. They are already earning and able to assist with providing for their families. As a group we have been pleased to provide many, many boxes of haberdashery items – scissors, needles, reels of cotton, ribbons, thimbles, pins, tape and bias binding and so forth. Two more manual sewing ma-chines (making a total of four) have been delivered to the office in Surbiton and they will go out in the next container.

There has been a generous response to the request for writing materials of all sorts for the children: pencils, coloured crayons, drawing and colouring books, educational games books, erasers, pencil sharpeners and so forth.

Toiletries and medical items are always useful. As are suitcases which are used to carry items out to Malawi and then given to the students when they go away to school or higher education for their possessions.

The quantity donated has been amazing and a big thank you is due to the la-dies for all these items.

Knitted flowers have been provided for the Easter decorations in All Saints Church.

At the beginning of the Centenary Commemoration of the First World War members knitted many, many poppies in different sizes and styles and this year these were once again displayed around and beneath the War Memorial in the church. Once again in December we took part in the Christmas tree festival in All Saints Church with many knitted decorations including stars, garlands, toys and animals.

The Circle meets on Tuesday between 9.45 am and 11.45 am approximately. At present we have 28 members and the average weekly attendance continues be-tween 14 and 18.

Any donations of wool would be gratefully received and any new members, experi-enced knitters or beginners, warmly welcomed. As you will see all donations will be used to alleviate the difficulties and suffering of very needy people.
Catherine Fennemore

Children’s Workshop
We have had a very positive and active year of children’s workshop.

Attendance is flourishing with a number of longstanding families continuing to join us regularly as well as some new families joining both the younger group (children aged 5 and below) and the older group (5+ years) within the last year. Between the two groups there are on an average week (excluding the school summer holidays) 14 children joining in the activities, though on occasion there has been up to 26 children. We have around 14 families whose children come to the workshops at least once a month. In the region of 40 children now attend regularly.

We have in place a very strong and committed team of workshop leaders for both the younger and older group workshops, who continue to bring the teachings of Jesus and the love of God to our children.

The Scripture Union syllabus continues to work well for both groups and provides our leaders with lots of inspiration and ideas on which to base each session. We have developed our workshops further with the introduction of singing time. Both groups gather together in the choir vestry at the start of workshop for a short prayer, followed by group singing. We now have 3 songs in our repertoire, which the children partake in enthusiastically with lots of actions. The two groups then split for age appropriate teaching and activities.

The children’s involvement in the main service continues to develop. Each week two children are nominated to take the collection from workshop and join the main offerto-ry procession. They really enjoy this responsibility and the feeling of being a part of the main service.

Throughout the last year the children have had the opportunity to be involved in the wider Church life. This has included reading at family, Advent and Christmas ser-vices and designing decorations for our tree at the Christmas Tree Festival.

We also have plans for a social gathering of ASK young families at Canbury Pavilion later this year.

As ever, a huge thank you to all our wonderful workshop leaders who work so hard each week and to all our parents and families for their commitment and support.

Susannah Acland

Flower Team
The flower team continues to enjoy its work in spite of the decreasing numbers and increas-ing ages of its members! We are particularly grateful to Vi Benjamin for her tireless work col-lecting cash donations from you all for the flowers, which this year raised £540 and of course grateful to you all for your contribution. Flowers are expensive and we couldn’t manage without your help.
We have also arranged flowers for several weddings this last year where we normally add 50% to the cost of the flowers for Church funds, still giving the couple a great bargain com-pared to commercial florist prices and if we may modestly say this, the brides have ex-pressed delight at our efforts.
We welcome new volunteers, a larger team would enable us to have flowers in church more often than at present. If you or someone you know would like to help please speak to us.
Faith Macdonald and Sandy Cragg

Listening

The Listening Service has been operating now for 16 years when we started with a team of 12 people on 2 mornings per week and now we function on 6 mornings a week with a team of 29 trained volunteers. 17 worship regularly at All Saints at one or other of our services: – Sunday 8am, Sunday Evensong, the midweek Eucharists as well as Sunday 9.30. The other 12 have come across the Service either through coming into the church for a coffee or by word of mouth and have applied to help. Not all are Christians – indeed we are delighted that we now have one Muslim lis-tener – but all support our ethos of compassion and non-judgment as we offer our service to any and all who come into our church. We do not give advice, we just lis-ten.
During the last year we ran 2 training courses to welcome 8 new listeners. A new and very successful initiative has been to train listeners from Christchurch New Malden alongside our own as they are setting up a Listening Service there and we also have several people on the books waiting for the next course so we hope the team will grow even larger over the next year.
Listeners hear all kinds of problems and in the last year over 300 people have brought their issues to them. Many others – well over 1,000 – have been welcomed with friendly conversation, which can mean an enormous amount to people who are lonely and otherwise have little or no human contact.
Anyone wanting to consider becoming a listener is welcome to talk to me about what is involved.
Sandy Cragg

Music Department Report

I must begin by thanking the Rector and Churchwardens, the choir and the congre-gation for making me so welcome during my first year as Director of Music at All Saints. It is a very great privilege to direct the music at All Saints – a fabulous choir, a wonderful organ and a friendly and welcoming congregation. For the choir, this has been a very busy year. I was delighted with the high musical standards achieved at all the major festivals, feast days, ordinations and other special services throughout the year. In particular, the choir excelled themselves in a performance of Fauré’s Requiem at Southwark Cathedral, performing alongside the Cathedral choir and the choir of St John the Divine, Kennington with the City of London Sinfonia. This was a special concert to commemorate the end of the First World War in November last year. As an example of the professionalism and dedication of the choir, not only did they all perform to an extremely high standard for the concert, but this standard was maintained for our own Remembrance Sunday services early the next morn-ing. This consistent and growing standard is what I think really marks out our choir.
The choir has grown, somewhat significantly, over the last year. A busy programme of recruitment and outreach to a number of schools in the area has resulted in 11 new choristers joining since November last year – we now have 24 choristers. These new choristers (probationers, as they are called at the first stage of their career) must be congratulated – in order to be offered a place in the choir they all had to pass an audition and interview, which is a significant achievement. Much hard work has gone into developing what I hope will be lasting relationships with their schools, and as such, I hope that this higher number of choristers can be main-tained over the coming years with a rolling programme or recruitment and outreach. In addition to the swelled ranks of the front rows, we have welcomed two new young men in the back rows, both altos, and my own wife who sings alto with the choir. In order to maintain a good number of singers at all services, we have started to recruit deputy singers and now have a good number of extra volunteers willing to step in when required. The law of unintended consequences has meant that we are now at the very limit of our choir robe stock. A rolling project of maintenance and repair has ensured that we can supply a viable set of robes for every member of the choir for the time being. Because of the high number of new choristers, we have recently welcomed a second Chorister Tutor to work alongside Lisa Beckley, our wonderful and dedicated Chorister Tutor and singing teacher. Rosalind Ridout, who holds music degrees from Cambridge University and the Royal Northern Col-lege of Music will be teaching our new choristers everything they need to know to become a full chorister – music theory, vocal technique and a basic liturgical knowledge. The choir has tackled a high number of new pieces over the last year, including some exceptionally challenging repertoire, usually seen only on the mu-sic lists of cathedrals. Most notably ‘Christus Vincit’ by James MacMillan, ‘Omnes gentes plaudite’ by Christopher Tye, ‘Hodie Christus natus est’ by Poulenc, and the Second Service by Kenneth Leighton. This clearly demonstrates the exceptional talent we are lucky to have enhancing our liturgy every week.
The organ has been performing well over the last year. Some electrical work was carried out in June to rectify a problem we encountered last summer during the ex-cessive heatwave when the organ, being from Denmark and used to cooler climes, decided to cut out altogether. This turned out to be a relatively straightforward prob-lem to fix and is now completely reliable. More recently, Mander Organs carried out a complete ‘from scratch’
resetting of the action. This means that the keyboards and pedals now feel com-pletely even to play – like new, making musical expressive techniques easier and so that the player doesn’t feel that they are fighting the instrument. This also means that the mechanical elements of the organ will be very reliable for many years to come.
Finally, I must thank Matthew O Malley for his hard work and dedication, and with-out whom the music at All Saints would be much the poorer. Having been a choir librarian myself, and knowing what a thankless and unending task this is, I must also thank Nigel Duffin and the two chorister librarians.

David Condry

All Saints Church, Kingston upon Thames
Parochial Church Council Meeting
Wednesday 27th February 2019, 7.30pm at All Saints Church
Minutes
Present
Rev’d Jonathan Wilkes (Chair), David Bell, Philip Davies, Liz Deller, John Dewhurst, Eithne Fray,
Isabel Isaacson (Secretary), Jennifer Pearce, Samantha Taylor, Paul Thompson, Beryl Walker
Jonathan opened the meeting with a prayer.
1. Apologies: Alastair Deller, Carys Griffiths, Steve Guy, Bob Seekings, Mark Stafford.
2. Minutes of last meeting: Tuesday 22nd January 2019 – minutes agreed with no amendments.
3. Matters arising
Choir stalls. The new choir stalls are now in use and we have experienced the first weekend with our
two helpers moving them for a concert and restoring them to the correct position for Sunday services.
There were one or two teething problems but no major issues.
Contactless giving. Work is continuing on this and progress being made in identifying and exploring a
variety of ways to do this.
All Saints Kingston Choir Association. The Draft Constitution has now been approved.
Pigeons – health & safety issues. As reported at January’s meeting (under item 11) droppings from
the pigeons congregating along the roof ledge above the footpath between the South door and the West
door are causing a serious problem. This has been reported to those who will be carrying out the
Quinquennial inspection work in April.
Bins for the church grounds. The two new bins are now in place in the church grounds. It is our
responsibility to empty them.
4. Finance
The Budget for 2019 was circulated to the PCC and was unanimously approved.
The financial details for 2018 are now with the Auditors and copies will be available for approval at the
forthcoming AGM. There is a surplus figure but this is nominal as the loan repayments and fabric fund
contribution are not included. Various cash amounts (eg flower fund sums, entertainment) have been
rationalised and transferred into the fabric fund which now stands at approximately £60,000. There will
be an increase in income through extra use of church grounds (South Lawn in addition to North) at
Christmas this year. Liz and Pippa are working to create a shop function to help contribute to an
increase in income.
5. Mission Action Plan Review
The meeting agreed that the existing Mission Action Plan (circulated to the meeting) needs to be
updated. The overall plan will be looked at simply to update the details that have changed (eg in
relation to heritage HALO to LEO) but the meeting decided that the main area of focus should be
“Priorities for the next 5 years”. These priorities include targeting the increased town-centre population
with particular emphasis on the hard to access “gated” communities but also linking to the potential
younger worshippers via the University. Social media will be key for these ambitions and we will need
to develop a comprehensive social media strategy through a deliverable action plan. Increasing staffing
levels, through use of volunteers, will be a focus as church usage increases, creating more work
relating to the various activities taking place.
6. Safeguarding Policies for ratification
The policies were circulated to the meeting and unanimously approved (proposed by John Dewhurst;
seconded by Jennifer Pearce).
7. Annual Fabric Report
A summary of the Annual Fabric Report was circulated. Liz is happy to provide the full report to
anyone wishing to see it. Following on from the inspection the issue of pollarding the trees was raised
and it seems that this could be a possibility.
8. Church life review
o Hymns. It was agreed that we were generally very satisfied with David Condry’s choice of
hymns. A couple of points were raised: when there is no choir it was felt that starred verses of
hymns should be omitted; the offertory hymn needs to be a long one (but all appreciated
Matthew’s skill in additional playing before the final verse to allow sufficient time for the
collection).
o 9.30am service booklet. The response has been generally favourable even though not
everything can always be included and the type size may sometimes be rather small for some
people. Larger print versions can be made available but have not proved popular when
provided on other occasions.
o Lent talks. Details are now available – the overall topic is “In conflict”.
o Lent discussion groups. These will be held in conjunction with the URC and the Methodists:
Mondays at 7.30pm at the URC; Tuesdays at 2.30pm at All Saints (Heritage Gallery).
9. Health and safety and Safeguarding.
There were no items for discussion under this heading.
10. Kingston Team News
o Vicky Maunder is leaving St John the Evangelist in May to take up a post in the Diocese of
Winchester.
o David Bell has decided, upon his retirement from full-time work this year, to look at various
priesthood options available to him and will therefore be leaving the All Saints Team.
o The joint service this year will take place in June at St John the Baptist.
o A trip to Wintershall to see the Passion Play is being planned.
11. Deputy churchwardens’ meetings.
The notes from the meeting of 6th February were circulated to the PCC.
12. Forthcoming Events
Choir open day. A number of new young choristers have recently been recruited and it has been
decided therefore to postpone the choir open day planned for Sunday 3rd March.
Music with Soul. The next Music with Soul is on 27th March. We will be looking to Eclipse to help
promote it among their followers. Other suggestions were to contact Louise Walton, Faith Advisor at
the University and perhaps have leaflets available at services such as Baptisms where we might expect
a number of attendees to be non-regular churchgoers.
Sunday 23rd March – two weddings on the same day! The first is at 11.30am not 12noon as listed.
13. Any Other Business
Organist fees for occasional services. These were agreed as follows (subject to review as necessary):
non-choral services: £75.00
short non-choral services (less than 30 minutes): £50.00
choral services: £100.00
Defibrillator. It was agreed that we should go ahead with obtaining a defibrillator for the church.
May PCC change of date. The May PCC meeting will now take place on Thursday 2nd May rather
than Tuesday 7th as previously planned.
Archdeacon’s visitation. This was very successful; Area Dean Robert Stanier, on behalf of the
Archdeacon, was particularly impressed by All Saints’ commitment to maintaining a healthy Fabric
Fund.
John Dewhurst. In addition to his election to Lay Chair of the Deanery Synod, John has also been
elected to the Diocesan Council of Trustees.
The meeting closed with the Lord’s Prayer.

Saints Church, Kingston upon Thames
Parochial Church Council Meeting
Tuesday 22nd January 2019, 7.30pm at All Saints Church
Minutes
Present
Rev’d Jonathan Wilkes (Chair), David Bell, Martin Corner, Steve Guy, Alastair Deller, Liz
Deller, Eithne Fray, Carys Griffiths, Isabel Isaacson (Secretary), Anne Packer (for item 5:
Stewardship Campaign), Jennifer Pearce, Bob Seekings, Mark Stafford, Paul Thompson.
Jonathan opened the meeting with a prayer.

1. Apologies: John Dewhurst, Samantha Taylor, Beryl Walker.

2. Minutes of last meeting: Tuesday 20th November 2018 – minutes agreed with no
amendments.

3. Matters arising
Choir stalls. The new choir stalls will be in use this coming Sunday, 27th January.

4. Finance
A financial report covering income and expenditure for 2018 up to 31st December was
circulated to the meeting: it was emphasized that this a preliminary report only as the data is
not yet complete. Relevant examples are Tax recovered under Gift Aid (this has not yet been
applied for) and Good Causes (awaiting Christmas Tree festival contribution). Church usage
is down (there were some one-off events in 2017). The wrong figure was included for the
Parish Support Fund Pledge and this will be corrected for the finalised budget. The
refurbishment of the War Memorial cost around £17,000. Funding was received from the East
Surrey Regimental Trust (£8,000) and a sum of £6,000 is expected from the War Memorials
Trust. This, plus reclaimed VAT will bring down the net cost to us to approximately £172.
Overall, the final totals should be roughly in balance. A more detailed discussion can take
place once the final figures are known.

5. Stewardship campaign
Anne Packer, Stewardship Secretary, joined us for this item; she circulated a summary of the
results of the campaign. The campaign drew attention to the £20,000 gap between the amount
pledged in 2018 and the amount needed from donations for the upkeep of the church. There
were more responses this year (66 against 53 in 2018). It was encouraging to have 11 brand
new pledges even if they were from previous cash givers as these are now a certainty and will
attract Gift Aid gains. Overall, the additional giving is £7,560 and this will put the 2019
budget under pressure.
For the future, the 120-130 ongoing commitments give a good base on which to build but
there is more work to do. Work is in progress on developing a variety of ways to make
donations see On-line giving and contactless donations under item 4. Finance in the May
2018 PCC Minutes.
The meeting thanked Anne and Leslie for their work on this campaign.

6. Policies for review
The following policies were circulated to the PCC ahead of the meeting: ASK Environmental
Policy; Fire Risk Assessment 2018; Health & Safety 2018; Whistleblowing Guidance 2018;
they were agreed without change.
The Safeguarding Policies 2018 will be sent round to PCC members with the minutes for
comment.
It was suggested that permission should be sought at Baptism interviews before children’s
names are put on the website/events list.

7. Environment Group update
The Environment Group’s next meeting is on Sunday 27th January (topics to be discussed
include bins for the church grounds; possible installation artwork to bring issues into church).
The Christian Aid Lent booklet focuses on climate change with daily reflections and ways in
which individuals can contribute. The meeting felt that this would be a good cause for our
Lent appeal. The “jam jar” method of collecting will be reviewed to see whether there is a
more convenient but equally popular way to achieve a good total. It was also suggested that
the environment could be a suitable theme for Lent services – this will be discussed by the
group at its meeting.

8. Bishop’s Mission Order
The letter to Bishop Christopher, starting the formal process of asking for a Bishop’s Mission
Order for the work of Sacred Space in the Kingston Parishes of St John the Evangelist and All
Saints, was circulated to the meeting. Details of the organisation and its aims are set out in the
letter. The PCC agreed to this proposal. All Saints would be under no obligation to have the
group operating in the church and would have to be happy with anything that might be
proposed.

9. All Saints Kingston Choir Association – Draft Constitution
The draft constitution and Jonathan’s amended version were circulated to the PCC before the
meeting. The wording of the draft constitution and Jonathan’s suggested amendments were
discussed. The amendments make the point that the constitution has to be a suitable document
not just for the first year or so but for the foreseeable future; it needs clearly to enshrine that
this is about All Saints and that the Choir Association is based in the church; changing the
aims and objectives should be a matter in which the PCC is consulted. As it stands it could
appear to be a more distanced operation than originally envisaged. However, those who
drafted the constitution are worried that having to refer certain issues to the PCC could cause
delays.
A form of wording will be devised to satisfy these concerns so that agreement between the
authors of the constitution and Jonathan and the PCC can be achieved.

10. Church life review
o Under the topic children, on the website, Stephen Westrop is still mentioned.
o The new format for the 9.30am service sheet was generally welcomed as easier to use
and more practical than having to juggle three items of differing sizes. There is less
space so not everything can be included and some thought it a bit cramped.
Occasionally the readings may have to be omitted. If this is the case, readers who
expect to read from the sheet need to know in advance. It would be good have the
designation for each particular Sunday.
o All Christmas services were busy and successful.
o The new candle holders were easier and safer to use and very popular especially with
the crib service attendees. A request for them not to be taken away may be needed
next Christmas.
o 2 new choristers were recruited from attendance at the crib services.

11. Health and safety and Safeguarding.
o Pigeons are congregating along the roof ledge above the footpath between the South
door and the West door presenting a health hazard. This will be addressed when the
Quinquennial inspection work is carried out in April.
o 2 bins have been ordered for the church grounds in a bid to reduce rubbish left lying
around.

12. Kingston Team News
o The joint service this year will take place at St John the Baptist in June.
o We are invited to join a Lenten Quiet Day which has been arranged by St John the
Evangelist. It is to be held at St Michael’s Convent in Gerard’s Cross on Saturday
23rd March.
o There is a plan for a possible trip to Iona to take place next year.

13. Deputy churchwardens’ meetings.
The notes from the meeting of 9th January were circulated to the PCC.
A large bin has now been provided for the baby-changing facilities and is a great
improvement.

14. Forthcoming Events
January
Sat 26th Burns Night
Sun 27th 9.30am Baptism of Sophie Steibelt
February
Sun 3rd 6pm Presentation of Christ in the Temple (Candlemas)
Sat 9th 11am Environment Trust – Gruffalo illustrator
Sun 10th 9.30am Baptism of Flynn Rigby, Timothy Meads and David Paul Mills
Mon 11th 1.15pm lunchtime concert: Sarah McKenna (violin)
Mon 18th 1.15pm lunchtime concert: Endelienta Baroque
Thu 21st 11am-2pm Thumbs-up it’s Thursday Activity Day – Spring Crafts
Sat 23rd 3pm-6.30pm Kingston Rotatory Club’s ‘Big Sing’
Mon 25th 1.15pm lunchtime concert: Alice Bishop (soprano), Simon Marlow (piano)

15. Any Other Business
i. Discussed under item 7, above,
ii. The meeting agreed that a service of compline in Holy Week would be of value and worth
trying. It would take place on the Monday, Tuesday and Wednesday at 9pm. It was also
agreed that we might consider a longest night service (21st December).
iii. The AGM will take place on Sunday 7th April. It was noted that the electoral roll needs to
be renewed this year.
iv. Quiet Day – noted under item 12. Team News.
v. The PCC agreed the proposal that for Christmas 2019 Kingston First will occupy the whole
of the North lawn, both sides of the path: the Alpine village will be situated as for this year
and there will be stalls on the area previously occupied by the craft fair which will relocate to
the South lawn. There will be some practical issues – for example, the path from the Market
Square will need ramps and both locations will need generators. Protection will be needed for
the garden area. There may be ways for the church to capitalise on potential increase in
people passing through.
vi. A trip to Wintershall to see the Passion Play has been proposed.
vii. A promotional poster for the church was circulated to and approved by the meeting.
viii. The following were authorised as Chalice Assistants for 2019: Mike Bangham, Ann
Cornick, Penny d’Sousa, Simon Grout, Rodney Middleteon, Anne Packer, Jennifer Pearce,
Mark Stafford, Amanda Underwood, Joni Timmins, Geoff Warman, Mary Warman, Nick
Asabia, Kate Dunne.
ix. Change of dates for PCC meetings to accommodate Music with Soul, which has to take
place on a Wednesday:
the meeting of 27th March will now take place on Tuesday 26th March
the meeting on 11th September will now take place on Tuesday 10th September.
The meeting closed with the Lord’s Prayer.

All Saints Church, Kingston upon Thames
Parochial Church Council Meeting
Thursday 22nd February 2018, 7.30pm at All Saints Church

Minutes

Present
Rev’d Jonathan Wilkes (Chair), Martin Corner, Alastair Deller, Liz Deller, John Edwards, Eithne Fray, Carys Griffiths, Isabel Isaacson, Chris Mayo, Jennifer Pearce, Bob Seekings, Mark Stafford, Samantha Taylor, Paul Thompson.

Jonathan opened the meeting with a prayer.

1. Apologies: Rev’d Sandy Cragg, Philip Davies, John Dewhurst, Penny D’Souza, Peter Hann, Ed Humpherson, Tsetsy Kehayova, Philip Walker.

2. Minutes of last meeting: Tuesday 16th January 2018 – minutes agreed with no amendments.

3. Matters arising
• Regional groups. Work is going ahead to restart the regional groups – some additional people are being encouraged to join in the organising and there will be communication about the groups in the next couple of weeks.
• Director of Music. There has been a good standard of applicant for the role, and the original 11 has now been reduced down to five. Interviews and keyboard auditions will take place next Thursday, 1st March. Interviews will be conducted by Jonathan, Liz and Jennifer plus Stephen Disley, Assistant Organist at Southwark Cathedral. Following the interviews, the five will be further reduced to two who will work with rehearsing the choir for the weekend of 4th March, one for the 9.30 service and one for evensong,

4. Finance

The 2018 Budget, including the 2017 Budget and the 2017 out-turn figures for comparison purposes, was circulated to the meeting.

The out-turn for the 2017 nominal income and expenditure accounts showed a surplus of income over expenditure of £20,921. Our favourable financial situation at the end of 2017 meant that we were also able to use surplus cash within our accounts to increase the annual repayment of our development loan for that year from the usual £8,500 to £20,000. The income and expenditure budget for this year shows a predicted surplus of £7,580 and we will be repaying £8,500 of the loan, as normal. In addition, we intend transferring £10,000 from our General Funds to boost our Fabric Fund during the year, and each year in future, as agreed by the PCC in November 2017. If we are to sustain this, we must be aware that it will need to be matched by a commensurate increase in our regular income and progress with this will be monitored routinely.

5. Review of policies

The following policies were circulated to the PCC for review. They are all based on templates originating from the Diocese and are reviewed every year.

Environmental. This was approved unanimously. It was agreed that Alastair would check the way that the water charge for the church is calculated. Efforts will be made to make sure that bags for mixed and general recycling are available for the clearing up following events such as Burn’s Night.
Fire Risk. This was approved unanimously.
Health and Safety. This was approved unanimously subject to the following two amendments. The addition of the word “safety”, under Point 3 Electrical Safety, first section “Portable electrical appliances”, 4th item to read: “The Churchwardens will arrange for a rolling programme of portable electrical equipment safety testing …”
Appendix 2, first paragraph, second sentence beginning “Due regard …” – the deletion of the word “College” following “all these parties …”
It was noted that Health and safety and Safeguarding are regular PCC Agenda items.
Safeguarding. It was noted that there has been a change to the Choir safeguarding: five members of the choir have DBS clearance and are in a nominal supervisory role.
Vergers no longer require enhanced DBS checks: standard disclosure is sufficient.
The last bullet point under “Children’s Workshop” has information missing which is to be added. The policy was unanimously approved – Liz will arrange for it to be circulated with these changes.
Anything that arises from the DBS checks is notified to the Diocese who then discuss the matter with Jonathan.
Whistleblowing. This was approved unanimously. General complaints, ie those that don’t count as whistleblowing, should be directed to the Rector.

6. Mission Action Plan

The Mission Action Plan was circulated to the meeting and unanimously approved.

7. ASK Development – update on new building

Jonathan circulated a note to the PCC and the ASK Committee outlining the current position on the new building development.

8. Church Life Review

• Heritage and Learning Officer. The meeting expressed regret at Kate’s imminent departure. Even though funding for the remainder of the year has been agreed with the PCC, we would be starting to think about the way the role might change and develop once this period is over. It was agreed that it would be important to continue the programme set up by Kate but that a community role could be developed alongside that work, to engage with the community and to support the volunteers working in various areas connected to the church. A volunteer forum has already been set up under Kate’s guidance. The increase in church usage means that some support in relation to events taking place in the church would also be helpful.
• There will be a Team quiet day at the House of Prayer in East Molesey on Saturday 3rd March – more details will be available shortly.
• Some people were concerned that the homeless people coming into the café sometimes seem to dominate the counter area. It was felt that they should be encouraged to be seated.
• People walking through the church (particularly during the quieter week day services) to use the lavatories continues to cause distress to some members of the congregation. It was felt that, if available, vergers could try to guide people to use a less intrusive route (on fine days the outside path would be suitable).

9. Health and safety and Safeguarding

Concern was expressed that some parts of the church grounds are not especially well lit. People leaving church following evening events should use the main pathways from the church.

10. Kingston Team News

The Kingston Team Conference on the subject of the environment will take place on Wednesday 6th June at 7.30pm. The speaker will be Ian Christie from the Diocese Environment Advisory team.

11. Deputy churchwardens’ meetings

The notes from the meeting of 21.01.18 were circulated to the PCC.

12. Forthcoming Events

These are listed on the agenda.

13. A.O.B.

Plans are being made to renovate and repaint the memorial gates for 11.11.18 – there may be financial help from the War Memorials Trust to do this.

The next PCC meeting will take place on Wednesday 21st March.

The meeting closed with the Lord’s Prayer.

All Saints Church, Kingston upon Thames
Parochial Church Council Meeting
Thursday 12th October 2017, 7.30pm at All Saints Church

Minutes

Present
Rev’d Jonathan Wilkes (Chair), Rev’d David Bell, Martin Corner, Philip Davies, Alastair Deller, John Edwards, Eithne Fray, Carys Griffiths, Ed Humpherson, Isabel Isaacson, Tsetsy Kehayova, Jennifer Pearce, Mark Stafford, Samantha Taylor, Paul Thompson.

Jonathan opened the meeting with a prayer.

1. Apologies: Liz Deller, John Dewhurst, Penny D’Souza, Julia Fionda, Peter Hann, Jeremy Jeffries, Bob Seekings, Philip Walker.

2. Minutes of last meeting: Thursday 7th September 2017 – minutes agreed with no amendments.

3. Matters arising

• Tower work: the original order for the replacement glass skylight has been cancelled and an order for correctly-sized glass placed with a different supplier. The replacement should be ready in approximately four weeks’ time.
• Possibly unsafe cherry tree outside the South door: this appears to be fine but a watch will be kept on it to make sure that nothing changes.

4. Finance

Income and expenditure. Alastair circulated the Income and Expenditure report to the meeting (1 January to 12 October 2017 with figures from 1 January to 12 October 2016 for comparison). Points to note were as follows.
• The new accounts system is now fully in place.
• We are basically running a balanced budget (there is currently a surplus of approximately £2,000).
• The number of bookings in the lead up to Christmas is slightly above average.
• The outstanding gift aid amounts come back to us in January.
• Heritage funding needs to be shown under “Income”.
• Work has started on the budget for 2018.
• A strategy document in relation to reserves is to be produced.

Renewal of insurance 2017. A paper detailing the insurance options available to us, and including a table comparing the competitors’ terms, was circulated to the PCC (“All Saints Kingston Parish Church – renewal of insurance 2017”). The proposed new suppliers, Trinitas, are the specialist arm of an insurance broker called Stackhouse Poland; their church insurance risk is placed with Aviva (formerly Norwich Union).

All Saints’ claims history includes the replacement of one of the stone gate pillars (£6,000); lead stolen from the roof; rain damage; broken stained glass; pigeon damage to organ keyboard. Also, in relation to safeguarding claims, EIO told us that the typical time from when a claim is incurred, i.e. the offence is committed, to when it is reported, is 17 years. The way both insurers work is that they will pay out on any valid claim which was incurred during a period whilst they were “on risk” i.e. our insurer, irrespective of whether they are our insurer at the time that the claim is reported.

The meeting agreed with the recommendation set out at the conclusion of the document (that a significant saving would be made by switching our insurance provider to Trinitas and that the terms of the cover and benefits provided would be comparable to those of our current provider, Ecclesiastical Insurance Office).

The meeting voted to approve the transfer of the insurance cover for the church building and grounds and for the premises at 48 Union Street (the Jo Malone shop) from Ecclesiastical Insurance Office to Trinitas (in favour: 14; abstention: 1).

There are one or two matters of detail to be finalised (eg use of smart water to ensure coverage of lead theft).

The meeting expressed its great thanks to Paul Thompson for his excellent work in thoroughly looking into this issue and making sure that questions on the detail were satisfactorily answered by both insurers.

[The Meeting agreed to take the “Stewardship” item next as it relates to Finance.]

6. Stewardship appeal

A draft stewardship letter, based on the one produced last year, was circulated to the PCC for comment. It was agreed that it would be desirable to make it as simple as possible whilst covering the relevant issues – this could be helped by bringing the summarising bullet points forward to a more prominent place in the leaflet. Key aims should be to target those not currently giving and to emphasise the importance of gift aid. The possibility of using social media to spread the message will be looked into. It was suggested that it might be appropriate to include a prayer on the front of the leaflet.

The stewardship campaign will be launched on November 5th when we celebrate All Saints’ Day.

5. ASK Development

Jonathan set out the position in relation to our HLF application.

Although it was disappointing that we were unsuccessful in our bid to the HLF it was not entirely unexpected. The feedback was very encouraging and the advice was to reapply to the London (rather than the national) Board. We should be helped by the local context and applying to the London Board should work in our favour. We are going to reapply and there will be a meeting to discuss the application in the week beginning 22nd October.

If the application is made in December we would hear the outcome in March; however, it may be that the application is made in March with the outcome in June.

Enquiries into the possibility of Royal patronage are ongoing.

7. Christmas services

The crib service attendance was high last year so it has been decided to have two crib services this year. A change to the positioning of the crib will be considered to make it more visible; the possibility of upgrading the crib will also be looked into.

Christmas services and events will be as follows.

Thursday 16th November 5pm: Christmas Lights switch-on service
Sunday 3rd December 6pm: Advent Carol Service
Saturday 16th December: launch of Christmas Tree Festival (Mayor attending)
Sunday 17th December 4.30pm: Community Carol Service
Sunday 24th December 8am: Holy Communion
Sunday 24th December 9.30am: Holy Communion
Sunday 24th December 4pm: Carols round the crib
Sunday 24th December 5.30pm: Carols round the crib
Sunday 24th December 11pm: Midnight Mass
Monday 25th Christmas Day 8am: Holy Communion
Monday 25th Christmas Day 9.30am: Holy Communion

8. Volunteer care proposal

A document setting out ways to improve the interaction between church and volunteers and thus to enhance the general volunteering experience was circulated to the PCC. As the number of volunteers grows (150 plus at present) so does the importance of good communication and management of the volunteer teams. The plan is to have regular specific meetings to disseminate information and to facilitate feedback and there will be clear reporting and communication lines.

This initiative was welcomed by the PCC.

The suggestion that the team leaders could be called co-ordinators rather than heads of group will be considered.

9. Winter Night Shelter

It is once again planned to run a night shelter for the homeless in Kingston to begin on 1st February 2018 and to finish mid-March 2018. All Saints Church has been asked once again to host the night shelter on Mondays (evenings/overnight/Tuesday mornings (breakfast)) during this period. It was agreed unanimously by the meeting that we should do this.

It will be in conjunction, as for Feb/March this year, with a team from the Doxa Deo Community Church (formerly Surbiton Community Church).) The dates are likely to be Feb 5th, 12th, 19th, 26th and March 5th, 12th 2018 – these are in the Church diary and confirmation will passed on to Kat as soon as possible. Isabel will send the details of the night shelter to Paul for insurance purposes.

KCAH will also be running a Severe Weather Emergency Provision (SWEP) shelter (as a pilot scheme this year) funded by an RBK New Initiatives Grant – this will be an occasional shelter that is set up for a few days at a time in response to a prediction of bad weather that could be detrimental to the health of street sleepers. This will be run separately to the regular night shelter and at a fixed location (most likely KCAH offices at St Peter’s Norbiton).

10. Church Life Review

Music with soul. The first gathering under the new form of service highlighted at September’s meeting took place on Wednesday 13th September and was well received. Approximately 80 people (including the choirs) attended and although there were several from All Saints congregation most were newcomers. There was a lot of enthusiasm – people were keen to come forward to light candles – but it was also an emotional and moving occasion for many. It was also an opportunity to hear less well-known readings, eg an extract from The Prophet by Khalil Gibran.

The next of these occasions is planned for Wednesday 1st November: its theme is “potential” and will feature the Eclipse choir and the Anstee Bridge choir. There will be a review after this to decide how to proceed.

One or two adjustments will be needed to the organisation of these gatherings (for example, there was a tendency towards applause which was solved by a direction to hold back until the end; also, people came forward to join the choirs towards the end and the altar area was rather overrun – it will be kept as sacred space on future such occasions). We will need to adapt to circumstances – for example, at the next occasion applause will be considered appropriate after the Anstee Bridge singing.

Joint Kingston University/All Saints public discussion of Facing the Future – Moral challenges in post-truth times. The first in this series of discussions took place on Thursday 12th October – the topic was “Why do so many people feel left out and left behind by mainstream politics and the economic system? What are the consequences? And what can be done?” with contributions from Magnus Ryner, Professor of International Political Economy, King’s College London, and Sir Ed Davey MP. The Deputy Vice Chancellor of Kingston University, Dr Clarissa Wilks, chaired the event and Louise Walton, the new Faith Adviser at the University, ran the question and answer session. It was well received and approximately 80 people attended it. The PCC agreed that it was a good collaboration with which to be associated and showed the breadth of the interests of the church. The meeting expressed its thanks to Leslie Packer for all the work he has undertaken in organising this series of discussions.

Andrew Williams. Andrew’s last service preaching at All Saints will be on Advent Sunday. John Richardson, formerly of St John the Evangelist, will now be taking some mid-week services. Other possibilities are being looked into.

Preaching rota. Peter Hann, Mick Cooper and Martin Corner will shortly be leaving the All Saints’ preaching rota. Peter will preach on Christmas Eve this year and Martin on Christmas Day.

11. Health and safety and Safeguarding

Duke of Edinburgh award scheme participants helping gardeners: there are no specific safeguarding issues relating to these volunteers – they will be looked after in the same way as anyone helping in the church on a voluntary basis.

Safeguarding update meeting: Jonathan, Phil and Amanda will be meeting shortly for a safeguarding update discussion. The PCC was reminded of the volunteer packs containing all relevant information for volunteers and also the necessity of DBS checks for volunteers.

12. Kingston Team News

It was confirmed that the team outing to Hampton Court planned for this Autumn will not be taking place.

The next team council meeting will be linked to All Saints Day celebration in 2018.

13. Deputy churchwardens’ meetings

The notes from the meeting of 29.09.17 were circulated to the PCC.

Check on meters for the solar panels. The company who installed the meters for the feed-in tariff from the solar panels is to check that they are correctly installed. The installers appear to have made an incorrect assumption about a tree being taken down. There is a strong suspicion that, because of this, the meters are not working properly.

14. Forthcoming Events

These are listed on the agenda.

15. A.O.B.

• PCC meeting change of date: the Church is needed for an event on the date originally planned (Thursday 9th November) so the next meeting will now be on Tuesday 7th November.
• The big leaf sweep: this is planned for Sunday 5th November – there will be a notice in the pew sheets.
• Community worker: Ann Cornick needs to work towards the handing over of the organisation and running of the Toddler Group. Consideration is being given to the employment of someone to take on this role as it seems that it is unlikely that it can be filled on a voluntary basis; there would be a possibility that such a role could be expanded into other areas.

The next PCC meeting will take place on Tuesday 7th November.

The meeting closed with the Lord’s Prayer.

All Saints Church, Kingston upon Thames
Parochial Church Council Meeting
Tuesday 14th March 2017, 7.30pm at All Saints Church

Minutes

Present
Rev’d Jonathan Wilkes (Chair), Chris Ault, Martin Corner, Rev’d Sandy Cragg, Philip Davies, Alastair Deller, Liz Deller, John Dewhurst, John Edwards, Eithne Fray, Isabel Isaacson, Iain Nevill, Janet Nevill, Philip Walker.

1. Apologies: Rev’d David Bell, Penny D’Souza Peter Hann, Ed Humpherson, Chris Mayo, Jennifer Pearce, Julia Fionda, Tsetsy Kehayova, Paul Thompson.

Jonathan opened the meeting with a prayer.

2. Minutes of last meeting: PCC 22nd February 2017 – minutes agreed subject to the following amendments.
Item 4: Finance – replace existing text with the following:

“The preliminary income/expenditure January 2017 figures were circulated to the meeting. Accruals &c will appear correctly in the accounts after last year’s accounts are closed out, so some of these figures will change. There are also some outstanding issues from 2016 but, once these are ironed out, we will be in a position to send the 2016 accounts to our Independent Examiner.

“The following points were noted:
Gift Aid giving is up largely due to increased pledges for this year;
wall safe amounts are about the same (safes weren’t emptied at the end of January);
figures for tax recovered will be included as soon as the Gift Aid claim up to the end of 2016 is submitted;
Church usage includes some expenses accrued from last year;
Parish Support Fund: this now shows the correct sum;
increase in staff costs – due to introduction of pension scheme
caretaker – the January payroll costs shown also include those for December (when Robert Boardman commenced employment with us). The December costs will be correctly accrued to 2016 when the accounts are closed out;
printing &c increased costs reflects increased activity;
Church repairs – includes Ptolemy Dean’s fee for plans for work on the Tower;
heat, light, water – the last true readings were in February 2016, since when both the gas and electricity bills have been based on estimated readings; both meters have now been read and it is estimated that we have under-paid by around £207 for gas and by around £4632 for electricity. £173 of the excess gas charge will be accrued to 2016, as will £3860 of the electricity charge. However, we have already received £1950 for the electricity used by the Christmas Craft Fair, so the additional electricity cost for 2016 will be £1910. Paul has now read the meters and will continue to do so regularly.
There is just a small benefit from the photo-voltaic panels on the Church roof amounting to just a few hundred pounds a year.

“When the 2016 accounts have been finalised, we will look at rationalising some of our funds to ensure that we are making the best use of our financial resources. However, Alastair emphasised that all the bank accounts are fully reconciled up to date with no ongoing issues.”

Item 7: Safeguarding policies. It was confirmed that each of the safeguarding policies reflects the guidance issued by the Diocese.

3. Matters arising
(i) Café area drains. The pipes in the café area have been cleaned and drain-clearing fluid applied regularly. If the problem persists the contractors, who are returning in relation to the work on the Tower, will have another look.
(ii) A quote has been received from Daedalus for work on the leaking roof of the Bell Tower. The revised amount (before VAT, which we should be able to claim back, and fees) is £28,000. Savings have been agreed to ensure that this amount can be adhered to. It is hoped that work will begin very shortly after Easter. There is an option to suspend activity in the Bell Tower for a period of three weeks which will enable the work to be completed more quickly. The Bellringers will think about what might work best for them.
(iii) Following the discussions under A.O.B item (iii) at the last meeting, concerning the vote in General Synod on Marriage and Same Sex Relationships, Jonathan put together a letter to Bishop Christopher encapsulating the views expressed at the meeting this was circulated to, and approved by, PCC. It has been sent to the Bishop; so far no response has been received. The meeting agreed that an extract from Jonathan’s statement on the subject currently displayed on the church noticeboard should be reproduced in the church welcome booklet.
(iv) Philip Davies has responded to a request from Trip Advisor and produced a review of All Saints Church. The meeting welcomed this addition to our on-line presence.
(v) Deanery Synod Reps – those wishing to continue as representatives will make sure that their names are put proposed and seconded for the AGM; forms available on the table at the East end of the church.

4. Finance
(i) 2016 Accounts
A draft “End of Year Financial Statements” was circulated to the meeting. The draft figure for total income is £292,619. Information on Fund starting balances was not received until December 2016 so there will not be much transfer activity shown. It was noted with approval that the amount owing on the MCA loan is now £144,487 (from £159,483 in 2016).
There were no major shifts in asset valuations on the Balance Sheet. The parish set up a pension scheme for some of its employees in October 2016, as required by law, and pension contributions were the main additional payroll cost under “Liabilities”. “Reserves” remain basically the same – the £50,000 balance in the fabric fund will cover the work on the Tower.
The £111,786 was wrongly allocated to the restricted SLCF Fund so the movement of it to the General Fund is simply to correct this.
There was a modest increase in both income and expenditure. The estimated final surplus is £30,042; this doesn’t include the loan repayment (£9,000). Ways in which the potential surplus could best be used were discussed. The meeting agreed that £10,000 should be added to the Fabric Fund and that consideration should be given to paying off an additional six months’ worth of the loan but that this would be left to Jonathan and Alastair to decide.
Some of the Church funds need to be rationalized – these will be reviewed by the Finance Sub-committee and a paper for discussion brought to the PCC.
The meeting unanimously approved the accounts as currently set out, on the understanding that there will be some changes to come. An amended set of figures will subsequently be sent round to the PCC before the APCM and changes also will be highlighted at that meeting.
(ii) Finance Sub-committee
A finance sub-committee is to be formed to provide support to the Treasurer in his or her day-to-day work and a forum in which related issues can be discussed. Jonathan has approached Jeremy Skinner, John Ayles, Ed Humpherson and Tsetsy Kehayova.

5. ASK Development
(i) Museum. The Council team is currently working towards submitting a first round funding bid to the HLF in June. Jonathan has also had a meeting with our former fundraising team, Jacky and Sarah, to discuss ideas. The ground for the new building must be broken by September 2018 to remain within the planning permission timescale. However, before this can be done, bodies (approx. 250) must be removed from the area for development. This will either be a boxing-up of the remains to move them to Kingston Crematorium or a deeper burying of the remains in the church grounds.
If the first round bid is approved (September) then we will progress to the second round which will then include money for the movement of bodies from or within the church grounds.
The Coronation Stone was due to moved within the next six months but we have had to ask for this to be postponed whilst building work is taking place. So far the response has been unhelpful (involving a suggestion that we could move it and then move it again when work is finished resulting in a doubling of expense).
(ii) Seven Kings Embroidery. A meeting took place on Thursday 9th March with Jacky Puzey, the embroiderer chosen to work on the seven kings. She brought with her some very impressive samples of selected parts of the Athelstan panel, photographs of which were circulated to the meeting. Work will begin on the first panel on 27th March, working towards a delivery date of the panel (unmounted and unframed) in the first week of May. Advice has been sought from a specialist conservator on protecting the panels. This may mean that they will be behind glass but samples will be provided for visitors to examine and touch. Sandy and David Robinson will visit the workshops in Bristol on the 27th to see work begin. A piece will be prepared with photos for the magazine.
The first panel has been funded by an anonymous donation; and a second anonymous donation has been received. The Freemasons may be willing to contribute to fund “Athelstan”. A fundraising event will take place when the panel is in place asking local businesses etc to provide sponsorship.
Completion of the project may take two to two and a half years. A faculty from the Diocese is still needed – it is hoped that the finished first panel might provide encouragement for this.
The meeting expressed its thanks to Sandy and David.
(iii) Choir stalls. A design has now been received from the architect and Jonathan will be meeting with Kevin Davis and Stephen Westrop. An estimate of costs will be sought. Jonathan will then bring a proposal to the PCC on what action to take.

6. Church life review
(i) The inclusion of the first performance of a setting of the canticles by Louis Halsey at Evensong on Sunday 12th March was greatly appreciated.
(ii) The Annual Church inspection by the area Dean took place on Sunday 12th March.
(iii) Lent discussion groups have been well attended so far (13-14 at each).
(iv) The children helping with the intercessions at the morning service has been appreciated.
(v) A microphone has been installed to enable the recording of services and will make possible the accessing of services via the internet. Permissions from the choir have to be confirmed but the system should be available for use by Easter.
(vi) The wonderful display of flowers in the church grounds has been greatly admired and appreciated. The churchwardens have been in contact with the green saints to express thanks for their work in this.

7. Health and safety and Safeguarding
Health and safety. No issues were raised.
Safeguarding. A suggestion was made at the safeguarding audit meeting regarding the that plug guards should be used but it was decided against as modern sockets (which ours are) are designed with the safety of children in mind. An amendment will be added to the risk assessment.
John Dewhurst will take responsibility for carrying out risk assessments for church activities; he has created a risk assessment form. The meeting recorded thanks to John for taking on this task.

8. Kingston Team news
(i) St John the Evangelist has submitted its HLF bid.
(ii) David Bell is provided cover for the period of Vicky’s sabbatical.
(iii) There is a joint safeguarding training session planned for 14th June.

9. Deputy churchwardens meeting
The notes from the meeting of 24th February were circulated to the PCC.

10. Events
9th April: Evensong service will be presented differently – a service of word and music specially devised.
14th April: Good Friday 1pm-3pm – Children’s Workshop at St John the Evangelist.
23rd April: Annual Parochial Church Meeting at 11am in the Church. Up to seven new members can be elected this time. Standing down are Iain Nevill, Janet Nevill and Peter Croad.
24th June: 11am Ordination Service at All Saints

11. A.O.B.
Fresh expressions. Jonathan met Jim, the leader of the Eclipse Choir, to discuss a new type of service, with a different musical input, and which could attract new people to church. Jim was very enthusiastic about it; he has good contacts with several nationally significant choirs, raising the distinct possibility of being able to attract guest choirs to take part, eg Missing People’s Choir, as well as his own local people who meet to rehearse in the Church. The service will probably take place once a month on Wednesdays and, initially, Jonathan will lead the worship. The precise format is yet to be decided upon but there will be congregational; singing, perhaps a choir piece readings, a message. There will be a spirituality about it within a broad Christian context to help people with their prayers and to explore faith.

The next PCC meeting will be on Monday 8th May.

The meeting closed with the Lord’s Prayer.

All Saints Church, Kingston upon Thames
Parochial Church Council Meeting
Wednesday 22nd February 2017, 7.30pm at All Saints Church

Minutes

Present
Rev’d Jonathan Wilkes (Chair), Chris Ault, Penny D’Souza, Alastair Deller, Liz Deller, John Dewhurst, John Edwards, Peter Hann, Eithne Fray, Isabel Isaacson, Chris Mayo, Iain Nevill, Jennifer Pearce, Paul Thompson,.

1. Apologies: Martin Corner, Philip Davies, Julia Fionda, Tsetsy Kehayova, Janet Nevill, Philip Walker.

Jonathan opened the meeting with a prayer.

2. Minutes of last meeting: PCC 18th January 2017 – minutes agreed.

3. Matters arising
(i) Filming at services. Anyone seen filming during services will be asked not to do so. Jonathan is giving a reminder at baptisms not to film during the ceremony and will think further about how to address the issue.

4. Finance
The preliminary income/expenditure January 2017 figures were circulated to the meeting. There are some outstanding issues from 2016 but a set of almost final accounts is now with the Auditors. Accruals &c will appear in the accounts after last year’s accounts are closed out.

The following points were noted:
Gift Aid giving is up largely due to increased pledges for this year;
wall safe amounts are about the same (safes weren’t emptied at the end of January);
figures for tax recovered will be included next month;
Church usage includes some expenses accrued from last year;
Parish Support Fund: this now shows the correct sum;
increase in staff costs – due to introduction of pension scheme
caretaker – half of the cost will be accrued to last year;
printing &c increased costs reflects increased activity;
Church repairs – includes Ptolemy Dean’s fee for plans for work on the Tower;
heat, light, water – meters were under-read last year (last true reading was in February 2016); gas was under-read by £207; electricity by £4632 (£3860 of this from 2016 so £772 accrued this year; the craft fair charge of £1950 leaves £1910 in this year). Paul has now read the meters and will continue to do so on a regular basis.
There is just a small benefit from the photo-voltaic panels on the Church roof amounting to just a few hundred pounds a year.

When the 2016 accounts have been finalized there are several funds that need to be examined. However, Alastair emphasized that the accounts are now fully up to date with no ongoing issues.

5. ASK Development
A meeting will take place on 23rd February to work on the HLF funding bid. The aim is to make the first round bid in June: we would hear the result this in September. It is important that the Borough has a contingency plan in case this doesn’t go ahead. The second round would be in March 2018 from which we would hear in June. It was emphasized that the Borough is firmly behind these plans – the money originally having been set aside by the Lib Dem Council as a fund to aid the development of the Museum. The ground for the new building must be broken by September 2018 to remain within the planning permission timescale.
ASK Development will now be a regular item on the PCC Agenda.

6. Ascension Day Service
It was accepted that a Choral Service for Ascension Day was a big undertaking for the choir for a relatively small congregational turn out – the least well attended of the mid-week feast days. It was agreed that, before considering a Eucharist service with hymns rather than a full choral service, the Ascension Day service would be given more and better publicity this year to try to improve attendance.

7. Safeguarding policies
The three safeguarding policies (for the Safeguarding of Children, Adults who may be Vulnerable and for Responding to Domestic Abuse) were unanimously approved by the meeting. The Procedures (how to put the policies into action) were unanimously approved subject to two amendments: the deletion of the first bullet point under the heading “The choir” and the addition of the ratios of children to adults under the sixth bullet point of the heading “Children’s Workshop”.
The safeguarding of any vulnerable adults working in the Café will be covered by the agreements between the Church and the relevant organization.
Whistleblowing policy. This was approved unanimously and mention of it will be included on the safeguarding summary on the noticeboards. Thanks are recorded to John Dewhurst for producing this policy.
All policies are now on the Church website.

8. Deanery Synod Representatives
The 4-year term for current Deanery Synod Representatives (Chris Ault, Eithne Fray, Isabel Isaacson, Jeremy Jeffries and Paul Thompson) ends this year. Chris has decided to stand down. Those wishing to continue as representatives will make sure that their names are put proposed and seconded for the AGM. John Dewhurst has expressed a willingness to stand for election as Chris’s replacement.

9. Church life review
(i) Burns Night was a great success raising £1300. Jennifer has now handed over the organization of next year’s event to others. The meeting recorded its thanks to Jennifer for her work over 9 years of organizing this popular annual event.
(ii) The children’s workshop is happy using the Choir Vestry.
(iii) The new Friday short service for small children and their carers, Praytime, is proving to be successful.
(iv) Interruption of concerts by noise from the café is being addressed by the use of plastic cups and plates; this seems to have made a difference. Peter Nadin is monitoring the children’s corner during Monday concerts to contain any noise.
(v) The final quote for the Tower staircase has proved to be quite high: efforts are being made to reduce it. The preference is to use the usual contractors but we may need to look for a second quote.
(vi) Good work by the sub-committee concerned with All Saints electronic presence, alongside Kat and Kate has resulted in an increased Facebook presence with 1200 people engaging with it.

10. Health and safety
Safeguarding will now be a standing item under Health and safety. John, Liz and Paul have prepared the following: A General Risk Assessment and a Fire Risk Assessment – no significant risks have been identified.
The Annual Fabric Inspection was circulated to the meeting and was approved unanimously and with gratitude. The meeting agreed that it would be acceptable to include a summary, rather than the whole report, in the Annual Report for the AGM. There was some concern about the condition of some trees in the churchyard, which are the responsibility of the Borough. Plans for the proposed new building include a revamp of the churchyard.

11. Kingston Team news
The team conference will take place on the evening of 14th June and a representative of the Diocese will be present to provide safeguarding training for the PCCs.
There will be a joint service with St John the Evangelist on 9th July.

12. Deputy churchwardens meeting
The notes from the meeting of 20th January were circulated to the PCC.

13. Events
Attention was drawn to the Talks (listed on the Agenda) and Study Groups (organized by Martin Corner and Ken Walker) that will be available during Lent.

14. A.O.B.
(i) There will be a non-Eucharistic Dawn Service on Easter Day.
(ii) Kingston First will be renting the whole of the Church grounds this Christmas. There will be the Alpine village (as for last year) plus a children’s activity area. The Craft Fair will be in Memorial Square.
(iii) Letters concerning the vote in General Synod on Marriage and Same Sex Relationships, one from Bishop Christopher and one from the Archbishops of Canterbury and York, were circulated to the meeting for discussion. The general feeling was one of great disappointment whilst understanding the desire to preserve the unity of the Church of England and the Anglican Community world-wide. The meeting felt that the Church of England’s stance on same sex relationships was alienating a significant number of people, not just those from the gay community but anyone who believes that God regards us all equally.
It was agreed that the views expressed at the meeting should be communicated to Bishop Christopher; Jonathan undertook to put together a draft to be circulated to PCC members for approval.

The next PCC meeting will be on Tuesday 14th March.

The meeting closed with the Lord’s Prayer.

All Saints Church, Kingston upon Thames
Parochial Church Council Meeting
Wednesday 18th January 2017, 7.30pm at All Saints Church

Minutes

Present
Rev’d Jonathan Wilkes (Chair), Chris Ault, Rev’d David Bell, Peter Croad, Penny D’Souza, Alastair Deller, Liz Deller, John Dewhurst, John Edwards, Julia Fionda, Peter Hann, Ed Humpherson, Eithne Fray, Isabel Isaacson, Tsetsy Kehayova, Chris Mayo, Jennifer Pearce, Paul Thompson, Philip Walker.

1. Apologies: Martin Corner, Iain Nevill, Janet Nevill.

Jonathan opened the meeting with a prayer.

2. Minutes of last meeting: PCC 23rd November 2016 – minutes agreed.

3. Matters arising
(i) Developing a new congregation. Jonathan has had a meeting with the Dean of Fresh Expressions and also with Andrea Campinale of the Church Missionary Society and suggests that a good next step might be to follow the route taken when plans were made for the church development, ie to talk to a group of people with whom All Saints already has a connection. The Rock Choir and the Eclipse Choir both regularly use the church. It was agreed that Jonathan should meet the leaders of the two choirs and explore the possibility of having a conversation with the people attending these. There may be potential to build a service around a particular sort of music. Once this has been followed up whatever comes out of it will be brought to the PCC for discussion. Other possibilities were mentioned, eg the inhabitants of Charter Quay, close to the church.

4. Finance
The meeting welcome Acting Treasurer, Alastair Deller, who gave a brief summary of progress following the ending in 2015 of the manual accounting scheme to the current position. All bank accounts have been reconciled from the beginning of 2016 to the end of December. Because of the amount of work involved in the changeover to appropriate financial software and the delayed availability of the 2015 accounts, the Budget for 2016 had to be based on incomplete information; some discrepancies had been unavoidable.

(i) Draft Income and Expenditure 2016
The shortfall in the Gift Aid giving was due to an overestimate in the budget figures. Church usage and rent of church grounds have been separated out in the 2016 draft – the combined total shows an increase over 2015 of around £30,000, mostly due to increased use of the grounds by John Cogger.
The church building is now regularly in use – it is regularly rented out three evenings a week and the church uses it for a further three. Saturdays are free for bookings and there are three regular concert hirers. The hiring fees have been raised for 2017 following research to compare pricing with other venues in the area.
The increase in personnel cost is largely due to the enrolment of some of our staff in a pension scheme in October. Increased printing, postage and stationery costs reflect increased activity.
There will be further increases in costs next year: the pension scheme for the whole year; the caretaker’s salary; the loss of the Heritage Lottery Fund grant towards the Heritage and Learning Officer’s salary from August.

(ii) Draft budget 2017
Changes to the budgeted amounts under the following headings in relation to the 2016 budget were noted as follows.
Plate collections /wall safes – an increase reflects the actual figures for 2016
Gift Aid Giving – the figure is based on the pledges now received by Anne under the stewardship scheme
SLCF (now called Parish Support Fund Pledge) – this is the actual amount pledged
The budget doesn’t include the loan repayments (£8,500) which will be covered by the surplus (£9,670).
The result is a broadly balanced budget. A full year using the new accounting system provides a base of accurate and accessible facts and figures going forward which will enable our financial performance to be measured against them.
All of these improvements are the product of a huge amount of work undertaken by Alastair and represent a great step forward in the monitoring and management of the church’s finances. The meeting showed its appreciation of Alastair’s contribution with a round of applause.

(iii) Stewardship
A results update (as at Sunday 15th January 2017) from Anne Packer was circulated to the PCC.

5. New Building update
This will be a two-storey, three-level (includes basement) building. A large part of Kingston Museum will move into the space. The balance of usage between museum and church is to be negotiated as part of the deal as is compensation for loss of usage of that part of the grounds. The building will be owned by the church and leased back to the Borough on a lease of no more than 25 years.
Emphasis was placed on the importance of recognizing that we will have a new building but that it will be fundamentally a museum. The PCC understood this and were content with it. The museum focus will be on Saxon history; there will be an education centre, café, cloakrooms and space for community activities. Further thought will be needed on how the character of the church café might develop; whether the church office could be accommodated in the new building (enabling a return of the vestry to its originally-intended purpose); a rethinking of how the heritage gallery/choir vestry is used.
The New Building will accentuate our presence in Kingston as it continues to grow and develop its retail sector and residential properties.
The main sources of funding include £4million contribution from the Borough and application for Heritage Lottery Funding of £4.8million currently in progress and in relation to which a meeting has already taken place. Work on the project will not begin until we are sure that the finance is in place.
The next step is to await a response from the HLF meeting. It is important that the Borough has a contingency plan incase the HLF doesn’t go ahead.
The scheme has been approved under the Pastoral Measure 1983 (copy circulated to meeting). Independent legal advice will be sought to be sure that the lease dovetails with this document. It was noted that planning permission for the project expires in 2018.

6. Draft Environmental Policy
The meeting approved the Environmental Policy subject to a change of order under “Actions” list – “to celebrate God’s creation in our worship” is to be the first item on the list. The meeting expressed thanks to Liz and the sub-committee for their work on this and for producing a commendably straightforward policy.

7. Church life review
(i) It was noted that worshippers were being disturbed during services by people using the crossing. This can be controlled during major services by use of sides people on both doors. Before increasing use of sides people at evensong (where the problem is most noticeable) it was agreed that we should ensure that the “Service in progress” notices are displayed, perhaps in the lobbies for greater clarity. Anyone seen filming during services should be asked not to do so and child protection issues should be explained to them. Jonathan will give a reminder at baptisms not to film during the ceremony.
(ii) All Christmas services were well attended; the crib service was very crowded and two services may be needed this year. It was asked whether we were considering a Christingle service; the response was that we had no plans for one at this stage.
(iii) A slight concern had been expressed about the safety of processing at baptisms whilst hymn-singing. Following some discussion, the meeting decided that it was safe to do so.
(iv) The meeting agreed that, although there always seemed to be members of the congregation taken by surprise by the collection, it did not need to be announced. At services (eg baptisms) where there might be a number of people unused to church the collection could start at the opposite side to give the baptism party time to see and understand what was happening.
(v) It was agreed to reinstate the pause by the crucifer in front of the altar at the end of the service to enable the congregation to bow before the cross. So that the cross remains upright, the crucifer will not bow.
(vi) The meeting agreed to support the Diocese Lent appeal.
(vii) The meeting strongly endorsed the value of the “Topical Lunches” and Leslie Packer’s excellent work in organizing relevant and interesting subjects and speakers. It was agreed that it was exactly the sort of interaction with the community that was valuable in church life and the meeting heard from David Bell (who had chaired one of the meetings) that the opportunity to connect with the community was greatly appreciated by the speaker, Kingston’s Borough Commander, Superintendent Glenn Tunstall. It was agreed that there was a need for greater publicity for these events.
(viii) A sub-committee will be set up to help support All Saints electronic presence. Penny D’Souza and Chris Mayo volunteered; it was thought that, although not present, Phil Davies might like to be included, too.
Some issues with the website were mentioned (eg Events calendar only extends to the end of March). Where England Began website is to be revamped.

8. Health and safety
The Health and Safety policy has been amended to take account of concerns expressed for the personal safety of people who find themselves carrying out duties on their own in the Church.
The kneelers in the chapel are to be removed from the vicinity of the candle stand (recently two were noticed on the shelf behind the lit candles).

9. Kingston Team news
• Vicky Maunder will shortly be on sabbatical; thanks was expressed to David Bell for the cover he will be providing at St John’s.
• The team conference will take place on the evening of 14th June; venue to be confirmed.

10. Deputy churchwardens meeting
The notes from the meeting of 9th December were circulated to the PCC.

11. Events
Saturday 28th January – Burns Night: The take up for Burns’ Night has been good; there are still a few spaces remaining.

12. A.O.B.
(1) AGM. Date has been fixed for 30th April. [NB: Following the meeting a request was made for the AGM to be on the 23rd April and, there seeming to be no reason not to, we have agreed that as the date.]
(2) Choir stalls. We are currently awaiting designs from Ptolemy Dean.
(3) Lent Groups.
• A joint course with LEP/URC is available to examine the Lord’s Prayer;
• Martin Corner and Ken Walker are putting together a study group based on the subject and writings of Dietrich Bonhoeffer.
(4) It was agreed it would be good to record the lunchtime Lent Talks for those who were unable to attend them and to make them available on the website.

The meeting closed with the Lord’s Prayer.

All Saints Church, Kingston upon Thames
Parochial Church Council Meeting
Wednesday 19th October 2016, 7.30pm at All Saints Church

Minutes

Present
Rev’d Jonathan Wilkes (Chair), Chris Ault, Rev’d David Bell, Martin Corner, Liz Deller, John Dewhurst, Philip Davies, John Edwards, Julia Fionda, Peter Hann, Eithne Fray, Ed Humpherson, Isabel Isaacson, Chris Mayo, Iain Nevill, Jennifer Pearce, Paul Thompson, Philip Walker

1. Apologies: Tsetsy Kehayova

Jonathan opened the meeting with a prayer.

2. Minutes of last meeting: PCC 20th September 2016 – minutes agreed.

3. Matters arising
• Item 6: two additional stewards have been recruited
• Item 11. A.O.B. (i) a floor-cleaning machine has been bought. Liz is supervising cleaning plan. (ii) there are three new probationer choristers

4. Finance

(i) September statement of expenditure and income
The year to date shows a deficit of £13,248 but the £20,999 owed under “Heritage Funding” is simply a case of money to be transferred from the Heritage Trust and the £14,015 under “Tax Recovered under Gift Aid” is a matter of timing.
At present we are living within our means but need to be aware of financial responsibilities including such things as building repair for which provision needs to be made.
A more realistic figure for Gift Aid Giving is being looked at – the budget figure was affected by some one-off donations – and the deficit will be around £2,000, rather than the £23,541 currently shown. The figure for 2017 Budget will be £80,000 plus what we aim to achieve in the stewardship campaign – we know that we do need £100,000 for 2017.
There is a variance against church usage but much of the usage occurs in the last quarter, plus there is possibly some confusion in these amounts between usage of the church and usage of the church grounds. The church is increasingly busy with a wider variety of events and fees will be increased next year to a more realistic level. The need to try to induce givers to the plate collections to Gift Aid their donations was acknowledged. Having Gift-Aid envelopes to hand would help and we will look into ways to do this.

(ii) Stewardship
The stewardship letter will be ready for distribution on 30th October. A list has been compiled of members of the congregation to target, eg groups including workshop, choir, and so forth and team “captains” will be sought to take control of the identified groups. It was agreed that the stewardship message at the EGM on Sunday 16th October was clear and succinct in setting out our responsibilities and our ability to meet them.
It was agreed that it would be useful to have a bank of photos appropriate to various requirements for future campaigns and Philip Davies kindly offered to look at starting to compile one.

(iii) Debit card for the Parish Clerk’s account
The PCC agreed at the meeting of 14th October 2015 that Jonathan’s PA, Katarina Hardy, should have a credit card for use on church business. It is now become clear that what she actually needs is a debit card. This was proposed to the meeting by Philip Walker, seconded by John Dewhurst and unanimously agreed.

5. A caretaker

There has been for some time an acknowledged need for a caretaker for the church but a decision has been dependent upon the final 2015 accounts. A draft job description was circulated to the meeting. Payment of £10,000 per annum will give us 20 hours a week of that person’s time (NI not included in this amount). Comments on the job description were: holiday entitlement will need to be added; under “Person specification” add “and” after “robust”; “menial” was queried but it was felt important that the applicant should be aware of the variety and range of tasks that the job would entail.
There is an arm of the Balance organization that helps adults with learning difficulties to obtain employment. Jonathan has contacted them as there are significant parts of the caretaker’s job that someone from Balance might be able to do. The caretaker role would eliminate the need for a separate cleaner and would take in some of the tasks currently carried out by Peter Nadin. It was felt desirable that if possible Peter could continue in his role and assist the caretaker in areas with which someone from Balance might not feel at ease. If Balance had a suitable candidate they would undertake a 12-week probationary period, paid for by Balance.
The meeting expressed enthusiasm for the Balance solution and it was agreed that Jonathan should pursue. If for some reason it didn’t work out then the job would be advertised through the usual avenues: job centre, churches network etc.
It was emphasized that the caretaker role would not replace the role of vergers in the church.

6. Commissioning work to the Tower

The work on the Tower was not put out to tender as Daedalus originally quoted for this work when carrying out the refurbishment of the church – the specification was circulated to the meeting (the costs will be around £25,000 with a 10% contingency allowance; architect’s fees (approx. 10% of total) not included in this). The meeting unanimously agreed that the work on the Tower should be carried out.
The restoration work needed on the East Surrey gates may be eligible for a lottery grant.
The damp in the wall at the West end will probably need to be fixed by extra lead roofing. A temporary measure is to strip and replace the plaster and then repaint it.

7. Development update – new building

Following a recent meeting with the Borough representative responsible for finding a solution to the Museum location, Jonathan reported that it was felt that the new church building would be the best option. The Museum functions are to be split and the Saxon History and History of Kingston are the areas to be housed in the new church building. The external appearance and dimensions of the building would remain as for the original plans and would be a huge advantage as no new planning permission would be needed and no extra faculties. The interior design is open and flexible and will accommodate a variety of requirements. The planning permission is active for a further two years.
A requirement for our partnership with the Council in this project is that we will own the finished building; we will also require compensation for loss of income from the use of the church grounds. There will be a commitment of no more that 25 years to this partnership so that our successors are not tied into this arrangement.
A large Heritage Lottery Fund grant is needed for this – the Council will apply for it but because of our experience in this area, All Saints will lead on it. We have a track record of having received the grant, carrying out what we agreed we would do – this will reassure the HLF that their money will be well-spent. The Borough will contribute funds, too, which could come from the redevelopment of the Museum/Cattle Market area.
Details of this project will be circulated to the PCC for discussion and approval.

8. Church life review

• Café. (i) Notices: An incident of a service taking place in church but no notices to say so was reported to the meeting. Notices should be in place – continuing efforts will be made to try to ensure that this happens. Listed menu items not available: Jonathan is aware of certain issues of concern in relation to the service provided by the café. He has met the person with overall responsibility who is aware of the problems and is taking steps to address them. They are quite major and need to be carefully handled so will take a little time to resolve.
• Leslie Packer’s initiative in a joint venture with the university, aided by Faith Adviser at the University, Andrew Williams and Martin Corner, was praised as a way of increasing intellectual offerings to those interested and drawing together a varied group of people from different backgrounds within the parish. This initiative started with a lecture series on Matthew Arnold, presented by Martin, and it is hoped that more will be planned for the future.
• The meeting was made aware of Kingston Hospital’s plans to create a new space for spiritual matters to include a chapel, meeting room and one-to-one counselling area. They will be looking to local parishes for support in this.

9. Health and safety

• We now have our own PAT testing equipment with which Brian Cornick is currently carrying out the testing of portable electrical appliances in use in the church.
• Iain Nevill is kindly going to fix a further four loose paving slabs in the church yard.
• Daedalus have been in to (i) repair the Angel’s broken wing and (ii) replace non-functioning lights.

10. Kingston Team news

The trip to Winchester was a great success.
It has been suggested that in late Spring/early Summer next year the Kingston Team’s PCC could get together for a joint PCC conference.

11. Deputy churchwardens meeting

4. Attention was drawn to the children’s party at St John the Evangelist on Sunday 6th November.
7. We have suspicions but we do not know that drugs are being used in the church toilets. Anyone known to be doing so will be banned from the building.

12. Events

November 12th – this Banquet Records event is still to be confirmed. It takes place on the Saturday evening prior to Remembrance Sunday.
November 17th – there will be a Christmas Lights Service.

Pilgrim Course: David Bell is running a course which will examine our core beliefs and how they relate to our lives. This starts on Wednesday 16th November and runs for six weeks up to Christmas.

13. A.O.B.

A Deanery Funerals Administrator was appointed to assist in arranging church funerals and to help to make the process more straightforward. Fourteen churches have signed up to this (a payment per church of £100) and a trial of one year is taking place. It is felt that a second year is needed to accurately assess whether or not it’s worth continuing. The meeting unanimously agreed to support a second year.

Next meeting: Wednesday 23rd November.

The meeting closed with the Lord’s Prayer.

All Saints Church, Kingston upon Thames

Parochial Church Council Meeting

All Saints Church, Kingston upon Thames

Extraordinary General Meeting
16 October 2016 at All Saints Church at 10.45am

Attendance The meeting was attended by forty-seven members of the laity, with Jonathan Wilkes, Team Rector, Chairing

Jonathan explained that the meeting is a statutory meeting held for the purpose of approving the 2015 Accounts. This is as set out in the minutes of the AGM held on Sunday 24th April 2016 at All Saints Church.

The PCC Treasurer, Jeremy Skinner, took the meeting through the accounts page by page to draw attention to specific issues as follows.

Front page: as stated on the front page, the 2015 Accounts have been produced by an external firm of Chartered Accountants, HPH, of York. They also provided the external examiner. It is unlikely that All Saints PCC will need external help for the 2016 Accounts but if needed it will very much less.

Pages 1 to 4: These pages cover the Annual Report of the PCC and include a financial overview plus aim and purpose, objectives and activities, achievements and performance and administrative information (the PCC members for 2015, PCC’s bankers and the independent examiner). The accounts will be signed by Jonathan and by the independent examiner to signal approval by the PCC.

Page 5: The Independent Examiner’s Report; page 6 the statement of financial activities and page 7 the balance sheet. Pages 8 to 14 contain the notes to the financial statements.

Finances

Keys points include:
• An overall increase in income: donations and legacies up by £31,000; trading activity increased over the 2014 figures partly due to greater church usage following the completion of the refurbishment of the church but also due to 2014 figures being depressed by the closure of half the church for the building work during that period. The result is that on ordinary activities we have a small surplus.
• There is a significant loss on designated funds as a result of assets used to complete the church refurbishment.
• Page 11 sets out church income in detail. Planned giving increased by £16,000 due to increased congregational numbers and increased giving; the post of heritage officer is funded by the HLF until 2017 and this amount is included under “other income”. The church usage increased as expected in the first full year of the refurbished church.
• Page 12 gives an analysis of expenditure. Increased expenditure included the contribution to the Diocese (SLCF Assessment £104,157) and the full year salary for the Rector’s PA (this was a vacancy for part of 2014). Organ and piano costs show an increase but only because these are now listed as a separate item whereas formerly they were included under “Sundry expenses”. Insurance payments haven’t actually fallen, the method of payment has changed and premiums are now paid monthly. Increased printing costs are due to the leasing of a new printer and also reflect greater church activity. The loan amount of £170,000 is included under “Designated funds”.
• Page 13: 4(a) staff costs. There were no payments to any members of the PCC. 5 Tangible fixed assets: the main item under this heading is the rental from the premises currently occupied by Jo Malone. As there had been a recent valuation there was no revaluation for these accounts.
• Page 14: 8 Creditors: £157,000 outstanding loan used for the development of the café area. The café income more than covers interest and repayment. 9 Unrestricted and designated funds – funds have been allocated to replenish the Fabric fund of £1560 to £50, 000
• Fabric fund is to now £50,000 to be sure to enable the maintenance of the building in its refurbished form. There is currently work needed on the Tower staircase (£25,000) and on the west end (£10,000).

Jeremy concluded that the overall financial position was respectable but tight – we are maintaining an ancient historic building plus supporting the Church’s purpose in the diocese.

Jonathan added that it was good news in the accounts but added that the loan reflects surplus at the end of 2015 as it was income that we didn’t have to pay out on then. The insurance, likewise, appeared as less expenditure due to the way it is now paid. Costs have increased as we have changed from a small parish usage to a town-centre, open seven days a week, operation. As far as reserves are concerned the Charities Commission guidance is for three months’ expenditure to be held in reserve (ie ¼ of £260,000).

Stewardship campaign. Leslie Packer spoke briefly to the meeting regarding the forthcoming stewardship campaign. He firstly emphasized that only Anne Packer (Stewardship Officer) and the PCC Treasurer know individual giving details. The target last year was set at £98,000 and promises of £83,000 were collected which resulted in a total of £80,000. (Some up-front payments in November and December also resulted in the Accounts being ahead of what was expected.) Approximately half of the £260,000 needed to maintain and run the church is met from external sources (rent from the Jo Malone shop, John Cogger’s use of the grounds, the Christmas fair, church rental for events); the amounts remaining (£130,000) is reduced by gift aid to £100,000 and the stewardship campaign will focus on that figure. Last year 20 new gift aid givers signed up – a further 20 this year would be an excellent result.

Jonathan then opened the meeting up for questions.

1. Concern was expressed over the lease of the café (3years) when compared to the term of the loan (25 years). However, it was felt that we could be confident, given our town-centre location, that the café space could and would be filled if or when the current lease ended.
2. Debtors as at 31 December 2015 were not a cause for concern. The debts have subsequently been paid in 2016.
3. It was agreed that the matter of the church lawns potentially being used up to 10pm is to be discussed further outside the meeting.

There were no further questions raised.

Attention was drawn to the questionnaire that was handed out at the 9.30 service and available at the meeting for everyone to take a copy and complete.

Jonathan raised the motion that the accounts be accepted:
Proposed by John Dewhurst; seconded by Hilary English. Agreed unanimously by the meeting.

This was Jeremy Skinner’s last act as PCC Treasurer; the meeting recorded its thanks to him.

An interim PCC Treasurer is needed to cover until a new Treasurer has been appointed. The appointment to the interim role of Alastair Deller was proposed by Anne Packer and seconded by Joni Timmins. It was unanimously agreed.

The meeting ended at 11.20am.

Parochial Church Council Meeting

Wednesday 15th June 2016, 7.30pm at All Saints Church

Minutes

Present

Rev’d Jonathan Wilkes, Martin Corner, Philip Davies, Liz Deller, John Edwards, Eithne Fray, Peter Hann, Ed Humpherson, Isabel Isaacson, Tsetsy Kehayova, Jennifer Pearce, Paul Thompson

Leslie Packer (for item 5: Finance – Looking to 2017

  1. Apologies

Apologies received from: Chris Ault,  Rev’d David Bell, John Dewhurst, Penny D’Souza, Julia Fionda, Chris Mayo, Philip Walker

Jonathan opened the meeting with a prayer.

  1. Minutes of last meeting

PCC, 10th May 2016: minutes agreed.

  1. Matters arising

o    Holy water. It was agreed to provide a small bowl of Holy Water in the niche outside the Trinity Chapel for a trial period following requests received by visitors to the church.

o    Table-top sale. It was confirmed that there would be a table-top sale on Saturday 25th June, 10am to 4pm, as planned.

o    Safeguarding of choir children. A rota of designated adults has been drawn up to monitor the area in and around the choir vestry (including the church grounds nearby) to ensure that the children in the choir are kept safe during the period between the end of the 9.30am service and the start of the trebles’ rehearsal.

  1. Finance

The meeting welcomed the news that Tsetsy has joined the finance team to provide administrative support for Alastair and Jeremy.

A summary of the financial activity for the first four months of 2016 was circulated to the meeting. There are at present no actual figures for 2015 but we can make sensible estimates.

Some good improvements have been achieved: there will be more income from John Cogger and from the Christmas craft fair this year; insurance is now paid monthly rather than annually. It would be helpful to be more accurate on gift aid giving amounts (the figure is based on the last 4 months of 2015); Anne Packer will be looking into this. A meter reading will be submitted this year in July for the photovoltaic panels.

The Accounts for 2015, which are currently being prepared by an outside firm of accountants, should be available by the end of July to enable the drawing up of a draft budget and discussion at an extraordinary general meeting in September.

For the timing being our pledge to the Diocese will remain at a 2% increase; it will be reviewed when we have the actual figures for 2015.

Concern was expressed at the difficulty of asking for financial contributions whilst not having actual figures to indicate what will be needed but it was agreed that this was unavoidable as the circumstances this year have been exceptional. We now have an excellent new accounting system in place but it was an enormous task to get to this position and done entirely by the great efforts of volunteers taking on major roles within the church structure.

The meeting recorded its thanks to Alastair and Jeremy.

  1. Finance – Looking to 2017

Leslie Packer joined the meeting to discuss a paper produced on Anne’s behalf looking to All Saints’ financial needs for 2017. The paper provided an estimate of the likely amount on the basis of figures from Jeremy and Alastair and also a summary of projected income.

All figures are provisional – in particular the level of paying events in the church will have a bearing. There are two new important needs to take into consideration: the desirability of paying a sum each year (suggested £10,000) into a fund for repairs; the covering of half the cost of the heritage officer’s salary. Given the greater use of the church and the aim to increase this further there is also the need for a janitor.

The meeting agreed that the approach last year worked well (open books; keep it simple; talk about £££, rather than percentages). There are new people in the church who need to be engaged; there is a lot of unpledged plate giving that needs to be translated into pledged, gift-aid, or envelope scheme giving. We also need to guide the congregation towards annual reviews/increases in giving; a guide as to what they might expect to give based on income. The focus should address those who haven’t responded or aren’t giving anything and those who are new to the church. We should illustrate what “good giving” looks like. There should be clear explanations of where and on what the money is to be spent.

For now, we continue to monitor the financial figures and take stock as we approach the time of the appeal and then a re-examination once we have the actual accounts for 2015.

The meeting recorded thanks to Leslie and Anne for their work on the stewardship campaigns.

  1. A simple order for daily prayer

Jonathan circulated a simple order for daily prayer to the meeting for discussion. It came out of the prayer survey conducted last year and is intended to provide a structure for people to use in their daily lives. It was considered that there might be an opportunity to ask people to make a gentle commitment to prayer/praying for a trial period.

Some suggestions/additions were discussed; Jonathan will incorporate these and re-circulate the paper.

  1. Church Life Review
  • The point about where people should stand at baptisms has been taken on board and is working well.
  • Some concern was expressed that the “professionalization” of flower arranging in church might discourage people from coming forward to help or to make gifts of flowers. This was not the intention and care would be taken to encourage all levels of involvement.
  • The confirmation service was very enjoyable, providing an opportunity to experience the ways of other churches.
  • A cherry-picker is needed to replace lights in church and the opportunity will be used to identify where the squirrel is gaining ingress with the aim of stopping it.
  • During one of the recent heavy downpours the chapel roof let in some water; it was thought that blocked gutters caused this. When they are clear it was suggested that something be placed in them to deter birds from nesting etc.
  • There is a brief summary in the vergers’ folder of information to give to homeless people coming into the church for help.
  1. Health and Safety
  • Two of the drains inspection hatches in the west end path are damaged (probably by the very wet weather causing damage to their supports); repairs are being arranged.
  • The “dust-buster” is missing – the office staff will be asked to look out for it.
  1. Kingston Team news
  • There will be a joint service at St John the Baptist church, Kingston Vale, on 19th June at 10.30am to celebrate their patronal festival; this means that there will be no 9.30am service at All Saints on that day.
  • Team council meeting: last year’s trip to Cambridge was a success; this year a trip to Winchester is being planned for 15 October.
  1. Deputy churchwardens

The next meeting is on 17 June.

  1. Forthcoming events

These were noted as set out on the agenda, subject to the inclusion of the table-top sale on Saturday 25 June in the church grounds.

The Service on 1 July commemoration the first day of the Battle of the Somme will take place at 12noon and will replace silent prayer on that day.

  1. A.O.B.

Choir stalls: we have collected £28,000 towards new choir stalls which is enough to make a start. Jonathan and Kevin Davies have written a brief for Ptolemy Dean who will produce a design for PCC to approve. The choir stalls will be made by those who did the woodwork for the restoration.

Friends of All Saints. There was no great reaction to the note circulated at the AGM so plans will be put in place for the winding up of the Friends organization.

The meeting closed at 9pm with the Lord’s Prayer.

 

Next meeting: Wednesday 27 July 2016.
Tuesday 10th May 2016, 7.30pm at All Saints Church

Minutes

Present
Rev’d Jonathan Wilkes, Chris Ault, Philip David, Liz Deller, John Dewhurst, Penny D’Souza, John Edwards, Julia Fionda, Eithne Fray, Isabel Isaacson, Tsetsy Kehayova, Chris Mayo, Iain Nevill

1. Apologies
Apologies received from: Rev’d David Bell, Martin Corner, Rev’d Sandy Cragg, Peter Hann, Ed Humpherson, Jennifer Pearce, Paul Thompson, Philip Walker

Jonathan opened the meeting with a prayer.

The meeting welcomed the three newly-elected PCC members: Philip Davies, Julia Fionda and Chris Mayo.

2. Minutes of last meeting
PCC, Tuesday 15th March 2016: minutes agreed.

3. Matters arising
o Holy water. It was agreed that this item should be carried over to the next meeting as it was initially raised by Martin Corner who was unable to be here.
o Designs for the Seven Kings for the East End niches. Jonathan has responded to the concerns of the Diocesan Advisory Committee (discussed at the PCC meeting in March). The DAC has asked to see a trial piece of the embroidered fabric to see how the drawings will be interpreted. It makes sense from our point of view to work on a complete King and this is what has been suggested to the DAC. The plan is for the trial piece to be King Athelstan as the image can also be used in other ways, not just in the wall niche. We are now awaiting approval for the painted designs to be placed in their niches at the East End.
o Safeguarding Policy. The Diocesan safeguarding officer has suggested, in relation to the monitoring of the children in the choir between the end of the 9.30am service and the start of the trebles’ rehearsal, that a slightly more active role is needed than the one indicated by the suggested re-wording of the Safeguarding Policy. The relevant wording will thus be amended to read: “We will specifically ensure that children in and around the choir vestry are monitored by a designated adult at this time.” Jonathan will send round an email setting out what is required and a rota will be organized.

Additional agenda item:

3A. Role and responsibilities of the PCC
Jonathan circulated a document setting out the role and responsibilities of the Parochial Church Council. He drew the attention of the meeting to the following.
Body corporate. PCC members are not personally responsible but commitments made by the PCC have to be honoured even when membership changes.
Structure within which PCC is set. The Bishop is in overall charge of the churches in the diocese but delegates his authority to Jonathan as Rector to act on his behalf in the parish. An example of this is the delegation to the priest of the sacrament of baptism with the Bishop retaining responsibility for confirmation. The members of the PCC are the elected representatives of the congregation and the parish priest consults and works with the congregation via the PCC. The life of the PCC incorporates local issues (everything that happens in the geographical location of the parish, eg businesses, visitors, shoppers &c) and in church (which would include visitors to the church as well as services and so forth) and also national issues, represented by Deanery, Diocesan and General Synod.
Specific responsibilities. These are concerning the building, finances, people (volunteers and paid employees). There are also specific responsibilities in relation to the appointment of parish priests which involve two elected representatives (usually but not necessarily the churchwardens) who consult with the Bishop.
Standing committee. All Saints has a system of deputy churchwardens (4 at present) not all of whom are members of the PCC. The churchwardens, deputy churchwardens and Jonathan (with PCC secretary taking notes) form a chapter which operates as standing committee. It was suggested that this be formalized to be our de facto standing committee; this was agreed unanimously by the meeting.
PCC Vice-chair. Jonathan proposed that the role of vice-chair be undertaken by the churchwardens. Agreed unanimously by the meeting. The churchwardens are elected for one year at a time but can serve for six years. They can stand for re-election after a minimum of one year has passed.
Priorities. Although it is essential to ensure that the PCC functions in the right way, Jonathan stressed the importance of not getting stuck inside procedure and process at the expense of losing sight of our ministry. We need to be welcoming; we need to have patience and forbearance; generosity; to speak the truth in love; to be inventive, creative, brave. Our great themes should be Love, Joy, Hope.
Feedback: Deanery Synod representatives feed back from meetings but it was suggested that we might look at ways of influencing from our PCC up through the levels of the deanery and diocese. The PCC minutes will be uploaded on to the church website and displayed on the church noticeboard.

4. Finance
An interim finance report was given at the AGM. Due to some delays following the introduction of new accounting software and restructuring of the way they are to be presented, the church will pay an outside firm to produce the final accounts this year. A special Accounts meeting will be held shortly (June/July) when the final accounts will be examined and discussed. Jonathan will meet with Jeremy and Alastair to look at ways in which to organise the workload so that the treasurer’s job is less onerous.

5. Church Life Review
• The high quality of the music at evensong is greatly appreciated. Following on from this, Jonathan asked PCC members to spread the word to help with recruitment of choir members, essential to maintain the strong musical tradition.
• It was suggested that it would be helpful to have the Annual Report available via the website.
• In September help will be needed for the running of the children’s workshops.
• It was noted that sidespeople need to co-ordinate when taking the collection to avoid overlapping in certain areas (especially the South aisle). The churchwardens keep an eye on this where possible from the back of the church.
• It was suggested that, at baptisms, parents needed to be in a position from which they can clearly see the baptism taking place.
• Those who attended the Easter dawn service enjoyed it and felt that they had witnessed something special. It was suggested that the service itself could be expanded.
• Thanks was recorded by the meeting for Iain Nevill’s excellent catering following the Easter dawn service and at the Come and Sing event.

6. Parish Support Fund
The importance of supporting the Diocese was emphasized especially to help supplement parishes who find they are unable to pay to maintain clergy. The meeting discussed what contribution should be offered on behalf of All Saints to the Parish Support Fund for 2017. The meeting acknowledged the difficulty of not having final accounts at this stage in the process as we don’t know exactly how much might be available. However, we can give an indication. Jonathan recommended an increase of at least 2% on what we gave last year; the meeting unanimously agreed, with a proviso that we would look to improve on this when we have the final figures.

7. Year of Mercy
This provides us with an opportunity to reflect on our ministry. The meeting looked specifically at the issue of refugees. It was agreed that a themed service would help to raise awareness within the congregation. Recognition was given for what we are already doing to help: “Good Causes” has made a donation to Refugee Action Kingston and there is a fundraising concert for this charity at All Saints in June; an article in the current Saints Alive raises awareness of the plight of those in the “Jungle” camp at Calais; the Mayoral service on 29th June has a theme of welcome which will focus on refugees; our open church is a good space for those needing refuge; the church is actively helping a member of the congregation through the asylum process (which experience might be of help to other churches and could be shared via Deanery Synod).
Jonathan asked for a volunteer to be the church representative on the issue of refugees.

8. Health and Safety
• Thanks were recorded to Iain who has made safe the worst of the broken flagstones at the church gate facing the Memorial Gardens.
• The key to the operating function of the West End doors is missing – all were asked to look out for it and to hand it in if found.
• One or two of the East End electricity floor boxes occasionally have some moisture in them. We have been assured that there is no danger but anyone planning to use them and finding dampness should dry them first.
• Daedalus will shortly be attending to the fixing of the North door mechanism and to quote for work on the bell tower leak, the damp patch at the West End and refurbishment of the East Surrey Gates.

9. Kingston Team news
There will be a joint service at St John the Baptist church, Kingston Vale, on 19th June at 10.30am to celebrate their patronal festival; this means that there will be no 9.30am service at All Saints on that day.

10. Deputy churchwardens
Notes of the deputy churchwardens meeting, 15th April, were circulated. There were no matters arising.

11. Forthcoming events
These were noted as set out on the agenda, subject to the following amendment: the topic of the Topical Lunch on Thursday June 16th is “EU Referendum Hustings” and not as listed on the Agenda.
There is the possibility of regular hiring of the church on Mondays and Thursdays by a choir run by the former organizer of the Rock Choir at the church.

12. A.O.B.
o A table-top sale in aid of good causes is to take place in the church grounds (if wet, in church in the café area) – contact the church office for details.
o The main noticeboard, North lawn, is to be replaced.

The meeting closed at 9pm with the Lord’s Prayer.

Next meeting: Wednesday 15th June 2016

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